Abstract submission guidelines

Present your research at SPIE Smart Structures + Nondestructive Evaluation

We welcome your participation - here's how to submit your research

Follow the below instructions to develop a successful abstract and accompanying manuscript for the conference and for publication in the Proceedings of SPIE in the SPIE Digital Library. Submissions subject to chair approval.
Post-deadline abstract submissions are currently open for select conferences. Submit via conference listing.

Below are abstract submission instructions, the accompanying submission agreement, conference presentation guidelines, and guidelines for publishing in the Proceedings of SPIE on the SPIE Digital Library.

Important dates

Abstracts due 13 September 2023
Registration opens Early December 2023
Author notified and program posts online 4 December 2023
Submission system opens for manuscripts and poster PDFs* 22 January 2024
Poster PDFs due for spie.org preview and publication 28 February 2024
Manuscripts due 6 March 2024
Advance upload deadline for oral presentation slides** 22 March 2024

*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite at Speaker Check-in

How-to guide for successful abstract submission

What you will need to submit

  • Title
  • Author(s) information
  • Speaker biography
  • 250-word abstract for technical review
  • 100-word summary for the program
  • Keywords used in search for your paper (optional)
  • Check the individual conference call for papers for additional requirements (for example, some conferences require two- to three-page extended summary for technical review, or have instructions for award competitions)

Note: Only original material should be submitted. Commercial papers, papers with no new research/development content, and papers with proprietary restrictions will not be accepted for presentation.

How to submit your abstract

  • Browse the conference topics to review the conferences
  • Choose one conference that most closely matches the topics of your abstract. You may submit more than one abstract, but submit each abstract only once
  • Click the title of the conference to view the full description and submit by clicking the "Submit An Abstract" button on that page
  • Sign in to your SPIE account, or create an account if you do not already have one
  • Follow the steps in the submission wizard until the submission process is completed

Submission agreement

All presenting authors, including keynote, invited, oral, and poster presenters, agree to the following conditions by submitting an abstract:

    • Register and pay the author registration fee
    • Oral presenters: recording and publication of your onsite presentation (slides synched with voice) for publication in the Proceedings of SPIE in the SPIE Digital Library
    • Poster presenters: submit a poster PDF by the advertised due dates, for publication in the Proceedings of SPIE in the SPIE Digital Library; poster PDFs may also be published and viewable in the spie.org program during and immediately after the event
    • Email messaging for the conference series
    • Submit a manuscript by the advertised due date for publication in the Proceedings of SPIE in the SPIE Digital Library
    • Obtain funding for registration fees, travel, and accommodations
    • Attend the meeting
    • Present at the scheduled time

Review and program placement

      • To ensure a high-quality conference, all submissions will be assessed by the conference chair/editor for technical merit and suitability of content
      • Conference chairs/editors reserve the right to reject for presentation any paper that does not meet content or presentation expectations
      • Final placement in an oral or poster session is subject to chair discretion

Publication of Proceedings in the SPIE Digital Library

Increase your professional visibility and publish in the world's largest collection of optics and photonics research. Your peers access approximately 18 million papers, presentations, and posters from the SPIE Digital Library each year.

      • Only manuscripts, presentations, and posters presented at the conference and received according to publication guidelines and due dates will be published in the Proceedings of SPIE in the SPIE Digital Library
      • Manuscripts, presentations, and posters will be officially published after the event in the SPIE Digital Library
      • Conference chairs/editors may require revision before approving publication and reserve the right to reject for publication any manuscript or presentation that does not meet acceptable standards for a scientific publication
      • Conference chair/editor decision to accept or reject a manuscript, presentation, or poster for publication is final
      • Authors must be authorized to provide a suitable publication license to SPIE; Authors retain copyright of all scientific material
      • SPIE retains rights to distribute and market the official SPIE recording of the presentation and/or submitted video/poster
      • SPIE partners with relevant scientific databases and indexes to enable researchers to easily find papers published in the Proceedings of SPIE. The databases that abstract and index these papers include Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science
      • More publication information available in the SPIE Digital Library

Contact information

Questions? Contact the SPIE staff coordinator listed in your spie.org account.

For questions about the event, program, your presentation, and/or submitting an abstract, contact your conference program coordinator.

For questions about submitting for, and publication on, the SPIE Digital Library, contact your proceedings coordinator.