Print PageEmail Page

    Tools for creating a successful presentation and paper

    Submission Guidelines for SPIE Optics and Photonics

    Present your research at SPIE Optics + Photonics 2020
    Follow these instructions to develop a successful abstract and accompanying manuscript for the conference and for publication in the Proceedings of SPIE in the SPIE Digital Library.

    Post-Deadline Abstracts

    Author Notification
    20 April 2020

    Manuscripts Due
    29 July 2020

    How to submit a post-deadline abstract

    Post-deadline abstracts will be considered up until 12 August 2020; placement and notification vary by conference.
    Browse the conference program and select conference(s) that most closely match the topics of the work you wish to present. Important: each abstract may be submitted to one conference only.
    Nanoscience + Engineering ›
      Call for Papers PDF


    Organic Photonics + Electronics ›
      Call for Papers PDF
    Optical Engineering + Applications ›
      Call for Papers PDF

    Select ONE conference that most closely matches the topics of your abstract, and make a note of that conference number. You may submit more than one post-deadline abstract, but submit each abstract only once.

    Sign in to the SPIE Optics + Photonics Submission Portal
    When prompted, include the number of the conference to which you want to submit, e.g., OP101 or 10719.

    What you will need to submit

    A completed electronic submission should include the following:

    Author(s) information
    250-word abstract for technical review
    100-word summary for the program
    Keywords used in search for your paper (optional)
    Your decision on publishing your presentation recording to the SPIE Digital Library
    Some conferences may indicate additional requirements in the Call for Papers

    Note: Only original material should be submitted. Commercial papers, papers with no new research/development content, and papers with proprietary restrictions will not be accepted for presentation.

    Submission agreement

    Presenting authors, including keynote, invited, oral, and poster presenters, agree to the following conditions by submitting an abstract. An author or coauthor will:

    Register and attend the meeting.
    Present as scheduled.
    Publish a 6- to 20-page manuscript (4-page minimum for Nanoscience + Engineering) in Proceedings of SPIE in the SPIE Digital Library.
    Obtain funding for registration fees, travel, and accommodations, independent of SPIE, through their sponsoring
    Ensure that all clearances, including government and company clearance, have been obtained to present and publish. If you are a DoD contractor in the USA, allow at least 60 days for clearance.

    Important dates

    Abstracts Submission Deadline 12 February 2020
    Acceptance Notification sent to Contact Author 20 April 2020
    Manuscripts Due 29 July 2020

    Review and program placement

    To ensure a high-quality conference, all submissions will be assessed by the Conference Chair/Editor for technical merit and suitability of content.
    Conference Chairs/Editors reserve the right to reject for presentation any paper that does not meet content or presentation expectations.
    Final placement in an oral or poster session is subject to Chair discretion.

    Publication of Proceedings in the SPIE Digital Library

    Conference Chairs/Editors may require manuscript revision before approving publication and reserve the right to reject for publication any paper that does not meet acceptable standards for a scientific publication.
    Conference Chair/Editor decisions on whether to allow publication of a manuscript are final.
    Authors must be authorized to transfer copyright of the manuscript to SPIE, or they must provide a suitable publication license.

    Only papers presented at the conference and received according to publication guidelines and timelines will be published in the conference Proceedings of SPIE in the SPIE Digital Library.
    Oral presentations are recorded, and the slides are synced with the presenter's audio. Only those presentations with author permission will be published in the SPIE Digital Library.

    SPIE partners with relevant scientific databases to enable researchers to find the papers in the Proceedings of SPIE easily. The databases that abstract and index these papers include Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science Conference Proceedings Citation Index.

    More publication information available on the SPIE Digital Library.

    Contact information

    For questions about your presentation, submitting an abstract post-deadline, or the meeting, contact your Conference Program Coordinator.

    For questions about your manuscript, contact your Proceedings Coordinator.