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    Presentation Video Guidelines



    Create and upload a successful presentation video
    Please read the following guidelines and information to facilitate the successful creation and uploading of your presentation video. Give considerable thought to the design and preparation of your presentation so that it is effective and informative. 

    All presentations received by the announced submission deadline will be published and viewable on demand via the SPIE Digital Library. 


    NEW: For participation in SPIE DIGITAL FORUMS, each presentation’s Contact Author and/or Speaker must first register for the forum before beginning the presentation uploading process. To register, go to your meeting registration page and follow the instructions there.


    Sign in to upload your presentation

    Creating your presentation video

    The most successful presentation videos are well narrated, graphically rich presentations of your research that both highlight the main points and fill in the most interesting details. The least effective presentation video is a simple reading of your slides or manuscript. 

    Suggested presentation video duration is: 

    15-20 minutes for contributed;
    20-25 minutes for Invited;
    25-30 minutes for Keynote.

    Click here to see an example
    of a presentation video. 

    Your slides will need to have audio narration embedded, and then you will need to export the presentation as an MPEG-4 (.mp4) file. SPIE can only accept the .mp4 format – other formats will not be supported. Presentation video files should be no larger than 2GB.

    Your presentation video should include:


    All slides of your presentation, formatted for easy understanding of the information on each slide

    Clear narration with a pause for transitions between slides. PowerPoint, for example, does not record audio during slide transitions

    Explanations for each graph, picture, and table
    Widescreen format, using the 16:9 aspect ratio, to utilize the full screen - the standard 4:3 format will work but it will not fill the entire screen when in presentation mode

    To record your audio:

    Use any kind of microphone, including those built into laptops or tablets, so long as the resulting audio is clear and easily understood

    Follow these step-by-step instructions on recording your audio in PowerPoint and exporting a PowerPoint file to .mp4

    If you’re using a web-based presentation program, such as Prezi, Slideshare, or Google Slides, you will need to use screen capture software to record your screen and presentation narration

    Be sure to export your video, including all audio, as an .mp4 movie file for submission

    Reviewing your presentation video

    To make sure your presentation passes quality control, please review the following before uploading:

    Is your file saved as an .mp4 movie file?
    Is your file size less than 2 GB?
    Is the audio consistent and clear, free from static, hums, hisses, or interference?
    Is the audio at the right level, without having to adjust your volume very high or very low?

    Does your talk start promptly? (your narration should begin within the first 3 seconds)

    Does your recording end promptly after your closing remarks, without being cut off early or continuing for too long?

    Is there audio on every slide? Having audio on every slide ensures that each slide gets the correct timing before advancing. If a slide is self-explanatory, you can simply say, “This slide is self-explanatory.”

    Do all your slides, movies, and animations appear correctly?

    Submitting your presentation video

    Once the SPIE submission system is open, using any web browser, visit https://spie.org/myaccount and sign into your account

    From the Account Dashboard, look under “Submission and Review System” and click on the symposium link

    Scroll down until you find your paper
    Click on the Upload video link to submit your presentation video and follow the steps to upload your presentation video .mp4 file

    Only the contact author can submit the presentation video. The contact author can assign a coauthor as the contact author via the submission system or by sending a request to authorhelp@spie.org with the following information:

    > Written request to change who the contact author is

    > Paper number

    > Paper title

    > Name of new contact author (must be a coauthor with an existing SPIE.org account)

    What happens next?

    The contact author will receive an email confirming we have received your video.
    SPIE will check your file for technical issues and notify the contact author if any revision is necessary.

    All videos received by the deadline will be published

    Further resources and assistance

    You may find the following resources helpful as you develop your video:

    FreeConvert.com – a third-party site for compressing a video file into an MP4 file
    Online-Recorder.com – a third-party site for testing your microphone or recording a voice-over file.

    If you still need assistance, please contact SPIE at authorhelp@spie.org