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Student Author Travel Grants

The Society offers a small number of supplemental travel grants to eligible and selected SPIE student members who are authors, and plan to present and publish an accepted paper at an SPIE meeting that offers the Student Author Travel Grant.

What does this grant cover?

  • Each grant is intended to partially reimburse travel expenses (airfare, ground transportation, and/or hotel).
  • Meals and the conference registration fee are NOT eligible for reimbursement.
  • Grants typically range from $250-$500 USD per domestic traveler and $300-$750 USD per international traveler, but may be more or less, depending on the funds available.

Who is eligible?

  • You must be a current SPIE Student Member when you apply, as well as when you present your paper.
  • You must be a full-time student author in a high school, undergraduate, or graduate program, who will present your accepted paper at the SPIE meeting and submit your manuscript to be published in the Proceedings of SPIE.
  • You must submit your complete application and we must receive a letter of recommendation from your advisor or department head by the deadline.

Who is NOT eligible?

  • Postdoctoral students (students who have completed their PhD, ScD, or MD program) are NOT eligible.
  • If you have received an SPIE Student Author Travel Grant or MKS Instruments (formerly Newport) Research Excellence Travel Award for any SPIE meeting within the last 18 months, you are NOT eligible.
  • If you have received an SPIE Officer Travel Grant this year, or within the last 18 months, you are NOT eligible.

How do I apply?

  • Not all SPIE meetings offer the Student Author Travel Grant; see list below to see which meetings have open applications.
  • Applications open after we notify authors of acceptance and placement in the conference program.
  • If you are eligible to apply, locate the corresponding meeting below (where you will be presenting your paper), click on the application link, and complete your application before the deadline.
  • We recommend you submit your application early so that your advisor will have enough time to submit their letter of recommendation before the deadline.
  • Late or incomplete applications will not be considered.
SPIE Meeting Application Link Deadline
Medical Imaging APPLY 14-Dec-20
Photonics West NOT YET OPEN To Be Announced
Smart Structures APPLY 21-Dec-20
Defense + Commercial Sensing NOT YET OPEN To Be Announced

When are grant applicants notified?
Grant applicants will be notified approximately 3-4 weeks after the application deadline.

How are grant recipients reimbursed?
Grant recipients must collect and submit a copy of their travel receipts for reimbursement within 30 days of the meeting. Reimbursements will be made by check after the meeting. Reimbursements will not exceed the total amount of the submitted receipts or grant.

Questions about the SPIE Student Author Travel Grant?
Contact the SPIE Conference Program Coordinator

SPIE is incorporated in the state of California, USA, and abides by US laws that may restrict cash awards to residents of some countries. To qualify for an award, students and institutions must be eligible to receive funds under US federal guidelines.