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Important Considerations

Instructor Conduct

All SPIE Course Instructors are expected to maintain a high standard of professionalism and to not discriminate or make discriminatory remarks based on gender, ethnicity, religion, age, disability, socioeconomic status, and/or sexual orientation. It is SPIE's policy that all course attendees can expect an atmosphere that is free from harassment of any kind.

SPIE Anti-Harassment Policy

SPIE Code of Conduct


Promoting specific companies or products within SPIE courses is strictly forbidden. The courses are intended to be fully non-commercial in nature. Our official policy states:

No SPIE short course or workshop shall contain materials or verbal references that will have the effect of unfairly influencing the decision of an attendee to purchase a specific product.

We understand that it is impossible not to mention commercial products or companies when discussing many topics. It is permissible to mention either as part of the course, but must be done in a manner that does not promote a particular company or product over others.

For technical content that is typically utilized via a proprietary product, such as lens design software, please focus on the principles involved rather than explaining "how to use x product to accomplish y task."


SPIE requires that all course instructors disclose proprietary interest in any product, instrument, device, service or material discussed during the learning event. If you have such a proprietary interest, please complete the Disclosure Form included with your invitation to teach and return it to Felicia Andreotta at SPIE (feliciaa@spie.org).


Instructors must bring an electronic copy of their presentation, and other presentation materials, to the event for use during their course. Instructors are strongly encouraged to bring a backup copy of their presentation on a stick, thumb, or pen drive and to bring their own laptop or tablet. However, if needed, we can arrange for a computer to be in the room; this request must be specified in the AV equipment needs in the Instructor Agreement. Please note an LCD projector is provided standard.

Follow Your Course Description

Attendees expect your course will follow the course description published in the Advance Program and will address all topics stated there.

Please make it a point to begin your presentation with a discussion of the learning outcomes, as this helps to prepare the students for what they will learn.  A copy of your course description and outcomes have been placed at the front of your course materials to make this part of the introduction process.

Please also be sure your students are aware of the requirements to receive CEU credit: attend the full course; complete the quiz; fill out the evaluation; check the box requesting CEU; and drop the quiz and evaluation in the collection box.

Watch Your Time

Especially for first-time instructors, the most frequent student criticism is "too much material for the time allowed." You are strongly encouraged to practice presenting your course at least once before the event so you have an idea of how long it will take you to get through the material. Be sure to leave time for questions and class discussion – a good rule of thumb is to plan for a half hour for these items.


Half-hour coffee and networking breaks are scheduled at mid-session of all 3 to 4 hour class periods. For planning purposes, coffee breaks typically run from 10:00 to 10:30am for morning courses; afternoon breaks typically occur from 3:00 to 3:30pm. Any course scheduled for 6 or more hours will include a 1.5 hour lunch break in addition to the morning and afternoon breaks.

Evaluations and Quizzes

Please take time towards the end of your course to go over the quiz questions and answers with your course participants, and encourage them to complete the evaluation forms. This feedback is important as it will help them to assess their attainment of the stated learning outcomes Evaluation summaries and comments will be provided following the event.

Course Cancellation Policy

SPIE reserves the right to cancel a short course in the event of insufficient advance registration. Should your course have low pre-registration, we will contact you approximately 10 to 14 days prior to the meeting to discuss the possibility of cancellation or contract renegotiation.

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