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Digital Forum
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22 - 26 March 2021
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Abstract Submission Guidelines

Abstract Submission Guidelines for Smart Structures + Nondestructive Evaluation

Present your research at SPIE Smart Structures + NDE
Follow these instructions to develop a successful abstract and accompanying manuscript for the conference and for publication in the Proceedings of SPIE in the SPIE Digital Library.

Post-deadline submissions are still being accepted. Review the instructions below to submit your abstract.

Post-deadline Submissions
See instructions below

Upload System Opens 
15 January 2021

Presentations and Manuscripts Due
2 March 2021

How to submit a post-deadline abstract

Post-deadline abstracts may be accepted, subject to chair approval. Follow these steps to submit a post-deadline abstract.

Review the Call for Papers to find the conference the most closely matches the topics of the work you wish to present. Important: each abstract may be submitted to one conference only.

Submit your post-deadline abstract for approval. Be sure to specify to which individual conference you wish to submit.

What you will need to submit

A completed electronic submission should include the following:

Author(s)' information
250-word abstract for technical review
100-word summary for the program
Extended summary for technical review (select conferences; if summaries are required, this is indicated in the individual conference Call for Papers)

Keywords used in search for your paper (optional)
Your decision on publishing your presentation recording to the SPIE Digital Library (slide capture and audio)
Some conferences may indicate additional requirements in the Call for Papers (for example: instructions for competing for awards)

Note: Only original material should be submitted. Commercial papers, papers with no new research/development content, and papers with proprietary restrictions will not be accepted for presentation.

Submission agreement

Presenting authors, including keynote, invited, oral, and poster presenters, agree to the following conditions by submitting an abstract. An author or coauthor will:

Register and attend the meeting.
Present as scheduled.

Publish a 4-page minimum in Proceedings of SPIE in the SPIE Digital Library. 
Obtain funding for registration fees, travel, and accommodations, independent of SPIE, through their sponsoring
Ensure that all clearances, including government and company clearance, have been obtained to present and publish. If you are a DoD contractor in the USA, allow at least 60 days for clearance.

Important dates

Post-Deadline Abstract Submission Portal Closed
Registration Cosed
Digital Forum Upload System Available 15  January - 2 March 2021
Pre-recorded Presentations / Manuscripts Due 2 March 2021

Review and program placement

To ensure a high-quality conference, all submissions will be assessed by the Conference Chair/Editor for technical merit and suitability of content.
Conference Chair/Editors reserve the right to reject for presentation any paper that does not meet content or presentation expectations.
Final placement in an speaker or poster session is subject to the Chairs' discretion.

Publication of Proceedings in the SPIE Digital Library

Conference Chair/Editors may require manuscript revision before approving publication and reserve the right to reject for publication any paper that does not meet acceptable standards for a scientific publication.
Conference Chair/Editors' decisions on whether to allow publication of a manuscript is final.
Authors must be authorized to transfer copyright of the manuscript to SPIE, or provide a suitable publication license.

Only papers presented at the conference and received according to publication guidelines and timelines will be published in the conference Proceedings of SPIE in the SPIE Digital Library.
Oral presentations are recorded, capturing the slides synced with the presenter's audio. Only those with author permission will be published in the SPIE Digital Library.

SPIE partners with relevant scientific databases to enable researchers to find the papers in the Proceedings of SPIE easily. The databases that abstract and index these papers include Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science Conference Proceedings Citation Index.

More publication information available on the SPIE Digital Library.

Contact information

For questions about your presentation, submitting an abstract post-deadline, or the meeting, contact the Conference Program Coordinator, Annie Gerstl at annieg@spie.org

For questions about your manuscript, contact your Proceedings Coordinator.