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Information for authors and presenters

Instructions, deadlines, and tips to prepare your work. Information for Chairs and Committees.

Prepare your week

On this page find links to instructions, important dates, and other information for a successful week for presenters and chairs.

Make a prerecorded presentation and publish your research in the Photonics West Digital Forum

Here's why submitting a presentation to the digital forum puts a spotlight on your work:

  • the Digital Forum will bring you international visibility
  • your research becomes a part of the world's permanent scientific record
  • your work will be indexed in all relevant scientific databases*

Make sure that your research gets timely publication in the SPIE Digital Library.

*SPIE partners with relevant scientific databases to ensure visibility for your research, including Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science Conference Proceedings Citation Index.

Important dates


Registration Now open
Post-Deadline Abstract Submission Site Open November 2020 to February 2021
Upload system available for digital presentations Now - 12 February 2021
Videos, posters, manuscripts due 12 February 2021
Digital Forum dates 6 - 11 March 2021

Prepare for your week


SPIE presenter guidelines

Prepare to present

Formatting tips and uploading for posters and videos; your to-do list and due dates

Manuscript submission

Prepare your manuscript

Details and templates for preparing your paper for the Digital Library

For Chairs and Committees

Chairs and Committees

Timelines and overview of your duties before and during the forum

Frequently asked questions (FAQ)


Registration is now open. Visit the registration web page for a listing of the fees for the Digital Forum.

No, one registration will cover you across all of the papers you may be presenting.

Yes, registration is required for co-authors if they wish to access the Digital Forum content online.

Yes. Invited presentations require registration. Before you can upload your presentation, you will need to register.

Refund options will be specified in early January and those details will be posted on the meeting registration page. Any further assistance will be handled by SPIE Customer Service help@spie.org

Yes, before you upload your presentation, you will need to register. Please visit the meeting registration page for further instructions. (Authors will be required to register for the Digital Forum and have an SPIE account.) 

The uploading link will be available from 19 January - 12 February 2021 to assure your research will be published and included in the Photonics West Digital Forum. Your adherence to the 12 February deadline is necessary for SPIE to process your content for inclusion in the Digital Forum. Here is a link for full instructions. Note: You must be registered before you can access the uploading system.

For general technical assistance, contact authorhelp@spie.org

All contributed and invited oral presentations and poster presentations are not scheduled for a specific time and will be published on the first day of the Digital Forum and made available for on-demand viewing and comment during the period of the SPIE Digital Forum.

For all paid registrants, there will be two weeks of access to all the technical content, during the Digital Forum week and the week following. Paid conference registrants will have the opportunity to select their one proceedings volume and will then have ongoing access to it after the digital forum.

Please monitor your general conference's Slack channel for questions.

Since there will be no travel necessary for the Digital Forum, we are instead offering conference registration fee waivers. Information regarding this program can be found on the newly crafted Student Author conference support page. If you have further questions, please contact MemberSupport@spie.org