On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more as the event draws nearer. BiOS exhibitors should visit the BiOS logistics page.
Moscone Center
747 Howard St
San Francisco, CA 94103
Tues. 30 January | 10:00 AM—5:00 PM
Wed. 31 January | 10:00 AM—5:00 PM
Thurs. 1 February | 10:00 AM—4:00 PM
Browse exhibitors
Browse exhibitors
Pay invoice
Pay invoice
| Update exhibitor listing | Open |
| Request visa invitation letter | Open |
|
Reserve housing |
Available June 2023 |
| Order booth furniture and utilities, via exhibitor service manual | Available September 2023 |
| Submit certificate of insurance | Due 29 December 2023 |
|
Ship to advance warehouse - shipping labels |
Available September 2023 |
|
Register booth staff |
Available October 2023 |
Payment, deposit, and refund dates
| Contracted charges paid in full | 2 September 2023 |
| 5% late fee added to unpaid invoices | 3 September 2023 |
| Cancellation due to default payment | 2 October 2023 |
| Full refund of cancellation/space* | Before 1 August 2023 |
| Forfeit deposit; refund excess for Cancellation/Space Reduction | 2 August—1 October 2023 |
| No refund for cancellation/space reduction | After 1 October 2023 |
*less a $500 administrative fee
SPIE does not rent or sell attendee lists from our events. Any offer for an attendee/email list from an SPIE event is a scam.
All of these offers (example below) are fraudulent no matter how official they look. Do not fall for any offer of attendee lists! Protect your bottom line by remaining vigilant and reporting spam.
Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.
Projection Presentation Services
+1 301-459-9011
exhibits@projection.com
XPress Leads (Convention Data Services)
+1 800-746-9734
xpressleadpro@cdsreg.com
Freeman
+1 888-508-5054
solutions@freeman.com
Download the PDF of the full list of official contractors.
Make sure your staff are set for a busy week
Register your exhibit staff
Register and pick up your badges onsite.
(Available October 2023)
Reserve housing
Book your housing in the SPIE block at reduced rates.
Visa invitation letter request
Need an invitation letter to obtain a travel visa? Apply now.
Hours of operation
Registration hours, set-up and dismantle hours
(Available September 2023)
Move in schedule
Freight delivery hours and map: Hall ABC | Hall DE | Hall F
(Available September 2023)
Move out schedule
Container delivery and map: Hall ABC | Hall DE | Hall F
(Available December 2023)
Marshalling yard
Truck delivery location and hours.
(Available September 2023)
Download e-postcard
Customizable. Copy and paste into Outlook and send to your customers. (Available October 2023)
Email and web resources
Customizable. Add to your email signature, website, other marketing collateral. (Available October 2023)
Download event logo
Add the logo to your signature.
Social media tips
View our tip sheet for promoting your participation on social media. (Available October 2023)
Photonics West Exhibition:
Michele Bennett, CEM micheleb@spie.org
Buffy Fox, CEM buffyf@spie.org
Elise Gilmore, CEM eliseg@spie.org
Roberta Hart, CEM roberta@spie.org
BiOS Exhibition:
Michele Bennett, CEM micheleb@spie.org
Tabletops: 2 ft. x 6 ft. x 30 in. black draped table, two chairs, carpet, waste basket, and company ID sign included. Basic electrical may be included; see event specific display rules.
Booths: 8 ft. pipe and black drape back, 3 ft. side drape, and company ID sign included. Utilities and furnishings not included. Exhibitors are required to carpet booth area (if carpet not provided in hall).
Peninsula and Islands: Utilities and booth furnishings not included. Exhibitors are required to carpet exhibit space (if carpet not provided in hall).
Non-author technical pass(es), online Exhibitor listing, a basic company listing in the optics.org buyers guide, discounted housing when booking in the block, and other promotional opportunities and sponsorships.
See the Exhibition Display Guidelines for rules and regulations of your exhibit space. For further assistance, contact exhibitions@spie.org
Furnishings, electrical, and other display items can be ordered through the Exhibitor Manual. Exhibitor Liaisons will be notified when the Exhibitor Manual is available; it will also be posted on the Exhibitor Logistics page and in the Exhibitor Dashboard.
The preferred method is to ship your freight to the Advance Warehouse. Refer to the Exhibitor Manual Freight and Shipping section for shipping labels, costs, and deadlines.
If shipping direct to show site, freight is only accepted during exhibitor move-in and may incur additional fees. Please refer to the Exhibitor Manual for move-in dates and times.
You may install/dismantle your exhibit display if your booth is 10 ft. x 10 ft. or a tabletop AND it takes one person less than 30 minutes without hand tools. Otherwise, you must use Union labor personnel. Refer to the Exhibitor Manual for union regulations and jurisdictions.
One person is allowed to carry one or two boxes in one trip. The use of hand trucks is not allowed. The decorator offers special round trip material carrying service rates for exhibitor material. Refer to the Exhibitor Manual for material handling forms and rates.
Exhibitors are not allowed to begin pack-up prior to the close of the show. Any exhibitor who packs up early will forfeit 50% of their earned priority points and will be charged a $250 fee.
Exhibitor liaisons must register staff prior to the event through the Exhibitor Dashboard.
Do not leave valuables unattended, including laptops. Event security is provided for the venue, but you and your staff are responsible for any valuables left in your exhibit space.
Available Sponsorship & Promotional opportunities are listed on the Become a Sponsor page. Please contact spiesales@spie.org for sponsorship details.
You may pay, view, print, and email your invoice directly from the Exhibitor Dashboard. Sign in to the Exhibitor Dashboard, find the related event, and click on Review Exhibitor Invoice. Payments can also be made at https://spie.org/payment
Liability insurance is required to exhibit at all SPIE events. Sign in to the Exhibitor Dashboard to upload your certificate of liability insurance.
Contracted exhibitors are allowed to share their exhibit space with co-exhibitors. A co-exhibitor application form and payment is required for each co-exhibiting company. To request a co-exhibitor form, contact exhibitions@spie.org