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Onsite services for SPIE Photonics West

Find information on how to navigate the onsite conference experience

Onsite services information

Discover details about badge pick up and registration hours, lost and found, food services, and other information designed to help create a positive and easy onsite experience.

View the details below.

Man walks the hallway heading to his next engagement

Badge pick up and registration hours


Recommended: Speakers use North Lobby to pick up badges.

The Moscone Center
Saturday 22 January 7:15 AM–5:00 PM North and South lobby
Sunday 23 January 7:30 AM–5:00 PM North and South lobby
Monday 24 January 7:30 AM–5:00 PM North and South lobby
Tuesday 25 January 7:30 AM–5:00 PM North and South lobby
Wednesday 26 January 7:30 AM–5:00 PM North and South lobby
Thursday 27 January 7:45 AM–4:00 PM North and South lobby

Helpful information while at the event


SPIE Cashier

Moscone Center North and South Lobbies
Open during registration hours

Registration payments online only

If you are planning to register onsite, your credit card payment will be processed during registration. If you wish to pay with cash or check, register at the “Need to Register” stations; you will be directed to the Cashier once you have completed registration except for final payment. If you have already registered and wish to add a course, workshop or special event, you may do so at the “Need to Register” stations.


Receipt and Certificate of Attendance

Preregistered attendees who need an SPIE-stamped receipt or attendees who need a Certificate of Attendance may obtain those at Badge Corrections and Receipts.


Badge Corrections

Badge corrections can be made at the Badge Corrections station. Please have your badge removed from the badge holder and marked with your changes before approaching the counter.

Speaker Check-In and Preview Station

Moscone Center North Lobby
Open during Registration hours

All speakers must stop at Speaker Check-In to upload their slide presentation files at least two hours before their scheduled session or the day before if you present in the first session. Speakers are not able to present using their own devices. All conference rooms have a laptop, projector, screen, lapel microphone, and laser pointer.

Speakers are not able to present using their own laptop of other device:

  1. Upload your presentation at Speaker Check-In: You are required to upload your presentation file at least two hours before your session or the day before if presenting in first morning session.
  2. Preview your presentation: All presenters are strongly encouraged to visit Speaker Check-In at least 2 hours prior to their session to preview their files through the SPIE presentation system, or the day before if presenting in first morning session. SPIE will record the audio plus screen content of all presentations; Recordings will be published on the SPIE Digital Library with author permission only.

SPIE Distribution Center/Information Booth

The Moscone Center, Registration Area - Open during registration hours 

Materials distribution: stop by to pick up conference materials, face masks, and hand sanitizer. SPIE staff will also be available to assist in answering any meeting and exhibition related question you might have.


Wireless

All Moscone Lobbies and Conference Rooms Complimentary wireless access is available throughout Moscone North and South buildings.

SPIE Conference and Exhibition App

Search and browse the program, special events, participants, exhibitors, courses, and more. Build your personalized schedule and sync with the online MySchedule tool. Free Conference App available for iPhone and Android phones. Information about restaurants and food options also available on the App. Download the app

SPIE Bookstore 

Moscone Center Exhibition Level
Stop by the SPIE Bookstore to browse the latest SPIE Press Books, proceedings, and educational materials. While there, get a t-shirt or educational toy to bring home to the family.

SPIE Course Desk  

Moscone Center South Lobby
Browse course offerings or learn more about SPIE courses available in portable formats such as online and customized, In-company courses.

SPIE Press Room

Open during Registration hours
For Registered Press only. The Press Room provides meeting space, refreshments, access to exhibitor press releases, and Internet connections. Press are urged to register before the meeting by emailing name, contact information, and name of publication to media@spie.org. Preregistration closes approximately 10 days before the start of the event.

SPIE luggage and coat check 

Moscone Center North Lobby
Saturday through Thursday, open during registration hours
Complimentary luggage, package, and coat storage are available. Please note posted hours; no late pickup available.

Copy services available near Moscone Center

Copy Central
615 Mission St (at 2nd Street)
San Francisco CA 94105
Phone: 415.882.7737

CityCopy Print Center
837 Mission St
San Francisco CA 94103
Phone: 415.757.0673


Child care services 

Sitters Unlimited
San Francisco Bay Area
408-452-0225
Rachael Osorio
Email: rfosorio15@gmail.com
www.bayareasittersunlimited.com
Note: SPIE does not imply an endorsement or recommendation of these services. They are provided on an "information only" basis for your further analysis and decision. Other services may be available.

Mothers’ Lounge

Moscone Center, North & South Lobbies
The Mothers' Lounge is a lockable room intended for nursing mothers.  There is no storage, running water, or refrigeration available in this space.

Quiet Room 

Moscone Center, North Lobby, Room 115
Open during registration hours
The Quiet Room is intended for silent meditation, reflection, or prayer. No mobile device or computer use, and no food or beverages allowed.

Urgent message line 

An urgent message line is available during registration hours: 415.978.3700

Lost and Found 

Cashier, Convention Center Sails Pavilion (upper level) - Open during registration Hours
Cashier – Moscone Center South Lobby Found items will be kept at Cashier during the meeting and available only during registration hours. At the end of the meeting, all found items will be turned over to Moscone Security Control, 415.974.4021.

Food and beverage services

 

Complimentary coffee 

Saturday, Sunday Moscone Center South conference room foyers
Exhibition Hall A
7:30 AM–9:30 AM
10:00 AM–4:00 PM
Monday  Moscone Center South conference room foyers 7:30 AM–9:30 AM
10:00 AM–4:00 PM
Tuesday–Thursday Moscone Center South conference room foyers
Exhibition Halls ABC and Hall F
7:30 AM–9:30 AM
10:00 AM–4:00 PM

 

Food & Refreshments for purchase
Various Moscone Center locations Saturday through Thursday

There is a variety of food and drink options including hot and cold snacks, espresso, beverages, hot entrees, deli sandwiches, salads, and pastries are available for purchase. Cash and credit cards accepted.

Dining hours in the Exhibition Halls
Saturday, Sunday Exhibition Hall DE 10:00 AM–4:00 PM
Tuesday–Thursday Exhibition Hall ABC, DE, and F 10:00 AM–4:00 PM