Oral presentation instructions

Create your slide presentation

The most successful presentation slides are graphically rich presentations of your research that both highlight the main points and fill in the most interesting details.

Your presentation slides should include:

• All slides formatted for easy understanding of the information on each slide
• Explanations for each graph, picture, and table
• Media file(s) embedded in your primary presentation as a slide
• No automatic slide advance timings

Fonts
Please refrain from using custom or purchased fonts, as these will not be available and may impact how your presentation looks.

Aspect ratio
The meeting will be utilizing 4:3 aspect ratio projectors (full screen) in all rooms. To utilize the full screen, you should create your presentation in standard 4:3 format. Please avoid formatting your slides in the 16:9 (widescreen) aspect ratio, or please convert them to 4:3 before arriving to the event. 

Media files
Embed media files in your slide presentation. As a precaution, bring all media files with you to the meeting, even though you’ve embedded them in your slide presentation. While we can help with many aspects of your talk on-site, we can’t “fix” a missing media file.

Presentation file types
The session computer has the following software installed.

• PowerPoint 
• Adobe Reader

In PowerPoint, save your file as a .pptx. Do not use .ppt, .pps, or other formats, as this will affect your file’s ability to open correctly.

Upload your slide presentation on the conference computer

All presenters must upload their slide presentation to the computer in the conference room before their presentation time. Any break time is an ideal time to do this. It is a good idea to open the file after uploading it to the computer to make sure that it opens and displays as you expect. Should you require assistance with uploading or presenting, technicians will be available. Always bring a back-up copy of your slide presentation and media files with you to your session onsite.

Present in person

• Bring a back-up copy of your presentation file and any media files to your session
• Arrive in the conference room at least 10 minutes prior to the start of your session
• Locate the session chair for your session and check in with them so they know you have arrived
• When it’s time to present, walk to the lectern and open your slide presentation
• If the person before you left their talk on the screen, close it, and locate and open your slide presentation file

Audiovisual equipment in meeting rooms

• Apple MacBook - supports files created on either Mac or Windows
• LCD projection - 4:3 aspect ratio; 960 x 720 resolution
• Lapel microphone
• Audio connection from the laptop
• Laser pointer and slide advancer

Publication of your manuscript

• After your live presentation is finished, SPIE will publish the associated manuscript. Your manuscript will be published and archived in the conference proceedings on the SPIE Digital Library.
• SPIE retains rights to distribute and market the official published SPIE manuscript; the presenter retains copyright of all presented content.