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Nantong International Convention & Exhibition Center (NTICEC)
Nantong, Jiangsu, China
10 - 12 October 2021
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Abstract Submission Guidelines for Authors and Presenters

Submission Guidelines for SPIE/COS Photonics Asia

Present your research at SPIE/COS Photonics Asia
Follow these instructions to develop a successful abstract and accompanying manuscript for the conference and for publication in the Proceedings of SPIE in the SPIE Digital Library.

Abstract Due Date Extended
7 June 2021

Author Notification
6 July 2021

How to submit an abstract

1. Browse the conference program and select conference(s) that most closely match the topics of the work you wish to present. Important: each abstract may be submitted to one conference only. Call PDF will post soon.

Call for Papers PDF  › 

2. Click "Submit an Abstract" button online from within the conference you've chosen, and you'll be prompted to sign in to your spie.org account to complete the submission wizard.

 Submit an Abstract  ›  

3. Please Note: Submissions imply the intent of at least one author to register, attend the conference, present the paper as scheduled, and submit a full-length manuscript for publication in the conference proceedings.

What you will need to submit

A completed electronic submission should include the following:

Author(s)' information
250-word abstract for technical review
100-word text summary for the program
Keywords used in search for your paper (optional)
Your decision on publishing your presentation recording to the SPIE Digital Library
Some conferences may indicate additional requirements in the Call for Papers

Note: Only original material should be submitted. Commercial papers, papers with no new research/development content, and papers with proprietary restrictions will not be accepted for presentation.

Submission agreement

Presenting authors, including keynote, invited, oral, and poster presenters, agree to the following conditions by submitting an abstract. An author or coauthor will:

Register and attend the meeting.
Present as scheduled.
Publish a 4-page minimum in Proceedings of SPIE in the SPIE Digital Library. 
When attending an in-person event: obtain funding for registration fees, travel, and accommodations, independent of SPIE, through their sponsoring
When attending an in-person event: ensure that all clearances, including government and company clearance, have been obtained to present and publish. If you are a DoD contractor in the USA, allow at least 60 days for clearance.

Important dates

Abstracts due date EXTENDED 7 June 2021
Author notification (by email) for Advance Program 6 July 2021
Manuscripts due 20 September 2021

Review and program placement

To ensure a high-quality conference, all submissions will be assessed by the Conference Chair/Editor for technical merit and suitability of content.
Conference Chair/Editors reserve the right to reject for presentation any paper that does not meet content or presentation expectations.
Final placement in an oral or poster session is subject to Chair discretion.

Publication of Proceedings in the SPIE Digital Library

Conference Chairs/Editors may require manuscript revision before approving publication and reserve the right to reject for publication any paper that does not meet acceptable standards for a scientific publication.
Conference Chair/Editor decisions on whether to allow publication of a manuscript are final.
Authors must be authorized to transfer copyright of the manuscript to SPIE, or they must provide a suitable publication license.

Only papers presented at the conference and received according to publication guidelines and timelines will be published in the conference Proceedings of SPIE in the SPIE Digital Library.
Oral presentations are recorded, and the slides are synced with the presenter's audio. Only those presentations with author permission will be published in the SPIE Digital Library.

SPIE partners with relevant scientific databases to enable researchers to find the papers in the Proceedings of SPIE easily. The databases that abstract and index these papers include Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science Conference Proceedings Citation Index.

More publication information available on the SPIE Digital Library.

Contact information

For questions about your presentation, submitting an abstract post-deadline, or the meeting, contact 
Conference Program Coordinator, Matt Novak MattN@spie.org

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