Instructions on preparing your slides for presentation and publication are below. Oral speakers will attend the conference and present live to an audience. After your live presentation is finished, SPIE will publish the in-person recording of your talk (slide capture with audio, no camera footage of speaker). Your presentation recording will be published and archived in the conference proceedings on the SPIE Digital Library.
|Abstracts due (date extended)
|24 July 2023
|Authors notified and program posts online
|18 August 2023
|Submission system opens for manuscripts and poster PDFs*
|22 August 2023
|Poster PDFs due for spie.org preview and publication
|19 Sept. 2023
|4 October 2023
|Advance upload deadline for oral presentation slides**
|17 October 2023
*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite
Create your slide presentation
The most successful presentation slides are graphically rich presentations of your research that both highlight the main points and fill in the most interesting details.
Your presentation slides should include:
The session computer will have the standard font sets included in Mac OSX, Windows 10, as well as PowerPoint and Keynote. Please refrain from using custom or purchased fonts, as these will not be available and may impact how your presentation looks.
The meeting will be utilizing 16:9 aspect ratio projectors (widescreen) in all rooms. To utilize the full screen, you should create your presentation in “widescreen” format. The standard 4:3 format will work but it will not fill the entire screen when in presentation mode.
As a precaution, bring all media files with to the meeting, even though you’ve embedded them in your slide presentation. While we can help with many aspects of your talk on-site, we can’t “fix” a missing media file.
Presentation file types
LaunchPad accepts all file types except LibreOffice, and there are no file size restrictions. The session computer will run both Mac and Windows files natively. The computer has the following software installed.
In PowerPoint, save your file as a .pptx. Do not use .ppt, .pps, or other formats, as this will affect your file’s ability to open correctly.
Upload your slide presentation
All presenters must upload their presentation in advance or directly to the laptop provided in the room. There will not be an option to use your own device.
1. Use a USB storage device (flash drive)
Save your presentation on a USB device. Bring your USB device to the room you are presenting in at least two hours before your session begins, or the day before if presenting in the first morning session.
Copy your files to the laptop provided in the room.
Web links and online presentation formats
Presenting on the day-of
Audiovisual equipment in meeting rooms
Publication of your presentation