Exhibitor logistics for SPIE Photonex

Exhibitors at SPIE Photonex

Information to prepare for the exhibition

On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.

Exhibition Way
Glasgow G3 8YW, UK

Wednesday 25 October
10:00 –17:00
Thursday 26 October
10:00 –16:00

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Important dates and deadlines
Update exhibitor listing Open
Request visa invitation letter Open
Reserve your hotel accomodation Open
Order booth furniture and utilities - exhibitor service manual Open
Submit certificate of insurance Due 25 Sept. 2023
Ship to advance warehouse Open
Shipping information Open
Shipping and material handling tariff Open
Register booth staff Open



Payment dates
Contracted charges paid in full 28 May 2023
5% late fee added to unpaid invoices 29 May 2023
Full refund of cancellation/space reduction less a $500
administrative fee
26 April 2023
Forfeit deposit; refund excess for cancellation/space reduction 27 April–26 June 2023
Cancellation due to default payment 27 June 2023
No refund for cancellation/space reduction 27 June 2023

Review and submit required health and safety documentation. Documents must be completed and submitted prior to exhibiting.

Health and Safety (PDF)

Review this documentation to ensure you are adhering to all health and safety requirements and prepare your staff for onsite. 

No Significant Risk Declaration Form (PDF)

Sign and return this form.

Exhibitor Induction (PDF)

Circulate site induction to your exhibit staff. Sign and return to the Health and Safety representative.

Manage your show through the exhibitor dashboard

Update your show listings and register your staff

Attendee interacting with exhibitor

Plan your space and order services

Official contractors for this exhibition

SPIE does not rent or sell attendee lists from our events. Any offer for an attendee/email list from an SPIE event is a scam.

All of these offers (example below) are fraudulent no matter how official they look. Do not fall for any offer of attendee lists! Protect your bottom line by remaining vigilant and reporting spam.

example of scam email

Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.

Download list of all official contractors


Suite 2 Fosse House, East Anton Court, Andover, Hampshire, SP10 5RG
tel: 01264 365550 | mob: 07880 790098 | fax: 01264 365626
web: www.showlite.co.uk


Burnfield Road
G46 7TH
Adam Cameron
Tel: +44 (0) 141 637 0368
web: www.wearecameron.com
E-mail: exhibitions@wearecameron.com


SEC Event Services
Exhibition Way
G3 3YW
E-mail: infor@sec.co.uk


GT Exhibitions Ltd.
25-27 Blackwell Drive
Springwood Industrial Estate
Braintree, Essex CM7 2PU
Contact: Ricky Straw
Tel: 44 (0) 1376 567567
Fax: 44 (0) 1376 335034
E-mail: rickystraw@gtexhibitions.com

Steps and information to prepare for onsite

Make sure your staff are set for a busy week.

Register your exhibit staff

Register and pick up your badges onsite.

Reserve hotel accommodation

Book your hotel accommodation in the SPIE block at reduced rates.

Visa invitation letter request

Need an invitation letter to obtain a travel visa? Apply now.

Download the SPIE Conference App

Organize your week. Browse exhibitors and the program.

SPIE exhibition policies

Exhibitor contract terms, conditions, and policies

SPIE event policies

Information about moving in and moving out

Scottish Event Campus (SEC)

Hours of operation

Registration hours, setup, and dismantle hours

Parking and traffic management

Truck delivery location and hours

Vehicle access pass

Tools to help you promote your presence at the exhibition

Free resources to help with your outreach

Download e-postcard

Customisable. Copy/paste into Outlook and send to your customers.

Email and web resources

Customisable. Add to your email signature, website, other marketing collateral.

Download event logos

For your print and digital promotions.

Social media tips

View our tip sheet for promoting your participation on social media.

Extend your presence with high-visibility sponsorships and ads


May opportunities to reach your target audience


Online and print options


Exhibition Management

Amanda Summers
Exhibitions, SPIE Europe
+44 (0)29 2089 4747

Service Contractor

Suite 2 Fosse House, East Anton Court, Andover, Hampshire, SP10 5RG
tel: 01264 365550
mob: 07880 790098
fax: 01264 365626
web: www.showlite.co.uk
email: JAbraham@showlite.co.uk