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Rochester Riverside Convention Center
Rochester, New York, United States
14 - 17 October 2019
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Poster Presentation Guidelines

Poster Setup Instructions
Location: Galleria Wednesday 16 October
Setup: Beginning at 10:00 am
Session: 5:00 pm to 6:30 pm

  • Paper numbers will be included on the poster boards in numerical order; please find your paper number and display your poster in the designated space. Authors are encouraged to display their posters early in the day for extended viewing.
  • A poster author or coauthor is required to stand by the poster during the scheduled poster session to answer questions from attendees.
  • Presenters who have not displayed their posters on their assigned board at least one-half hour before the interactive poster session begins will be considered a "no show".
  • Please remove posters at the end of the poster session. Posters not removed will be considered unwanted and will be discarded.

Display Area

  • 45 inches x 45 inches (114 cm x 114 cm). Push pins will be provided to hang your poster.


  • Poster templates available (3 sizes, use is optional):
  • Poster presentations are hard-copy (paper/poster) format only.
  • Posters must fit within the designated display area. 
  • The most successful and attractive posters are graphically produced posters that highlight and summarize the main points, with the poster presenter filling in the details.
  • The entire poster layout should be readable from six to ten feet away.
  • The least effective poster format is a photocopy of the manuscript.

Poster Content

  • Paper title
  • Author list
  • Brief introduction, goals, experimental detail, conclusions, and references (make sure this information is presented in a logical and clear sequence)
  • Explanations for graphs, pictures, and tables.

Font Sizes (suggested minimum)

  • Title: 36 point type
  • List of authors: 25 point type
  • Double-spaced text: 15 point type
  • The entire poster layout should be readable from six to ten feet away
  • Be careful in your use of colors, some people are red-green color blind and some colors do not stand out in contrast to others.

Add QR Code (optional)

  • Use a QR code on your poster to give the audience more information about your presentation
  • The barcode can be designed to link the person viewing your poster to a related video, your website, or your contact information
  • How to create a QR code and best practices:

Important Dates

Abstracts Due
1 May 2019

Author Notification
1 June 2019

Manuscripts Due
15 September 2019

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