Thank you for a great 2021 event
See you in 2023

SPIE Optifab exhibitor logistics

Current information for your successful exhibition
Exhibitors at SPIE Optifab

Information to prepare for the exhibition

On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.

Jump to:


Joseph A. Floreano Riverside Conv. Cntr.
123 East Main Street, Rochester, New York, 14604-1619 USA

Tuesday 19 October | 10:00 - 5:00
Wednesday 20 October | 10:00 - 5:00
Thursday 21 October | 10:00 - 3:00

Floorplan icon View floorplan View floorplan ...
Exhibition icon Browse exhibitors Browse exhibitors ...
Exhibit icon Exhibition policy Exhibition policy ...

Important dates

Update exhibitor listing Open
Request visa invitation letter Open
Reserve housing Open
Order booth furniture and utilities - exhibitor service manual Open
Submit certificate of insurance 17 September
Ship to advance warehouse 1 September - 1 October
Register booth staff Open



Payment dates
Contracted charges paid in full 22 May 2021
5% late fee added to unpaid invoices 23 May 2021
Cancellation due to default payment 21 June 2021
Full refund of cancellation/space reduction 20 April 2021
No refund for cancellation/space reduction 20 June 2021

Manage your show through the exhibitor dashboard

Update your listing and register your booth staff

Plan your space and order services

Attendees enjoy meeting with company representatives in a well-thought-out exhibit space

Official contractors for this exhibition

Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.

Joseph A. Floreano Rochester Riverside Convention Center

Contact: +1 585 232 7200

Convention Data Services

Contact: +1 800 746 9734

Arata Expositions, Inc.

Contact: +1 301 921 0800

Steps and information to prepare for onsite

Make sure your staff are set for a busy week

Register your exhibit staff
Register and pick up your badges onsite.


Reserve housing
Book your housing in the SPIE block at reduced rates.


Visa invitation letter request
Need an invitation letter to obtain a travel visa? Apply now.


Download the SPIE Conference App
Organize your week. Browse exhibitors and the program.


SPIE event policies

Move in and move out schedule

Move in schedule

Machine shipment only Friday 15 October 1:00 PM to 6:00 PM
Islands only – machine uncrating and install Saturday 16 October 8:00 AM to 4:00 PM
All booth areas Sunday 17 October 8:00 AM to 4:00 PM
All booth areas* Monday 18 October 8:00 AM to 5:00 PM
All booth areas Tuesday 19 October 8:00 AM to 9:00 AM

 *Empty crates/boxes should be available for pick-up by 3:00 PM on Monday



Move out schedule
Packing up prior to 3:00 p.m. on Thursday 21 October is not allowed. This policy will be strictly enforced.

All booth areas* Thursday 21 October 3:00 PM to 10:00 PM
All Booths areas Friday 22 October 8:00 AM to 12:00 PM

*Shipping containers will be returned once the aisle carpet is removed.

Promote your presence with these free resources

Download e-postcard
Customizable. Copy/paste into Outlook and send to your customers.


Email and web resources
Customizable. Add to your email signature, website, other marketing collateral.


Download event logos
For your print and digital promotions.


Social media tips
View our tip sheet for promoting your participation on social media.

Exhibition management contact information

Buffy Fox, CEM, Exhibitions Manager
+1 360 685 5524