On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.
Joseph A. Floreano Riverside Conv. Cntr.
123 East Main Street, Rochester, New York, 14604-1619 USA
Tuesday 19 October | 10:00 - 5:00
Wednesday 20 October | 10:00 - 5:00
Thursday 21 October | 10:00 - 3:00
|Update exhibitor listing||Open|
|Request visa invitation letter||Open|
|Order booth furniture and utilities - exhibitor service manual||Open|
|Submit certificate of insurance||17 September|
|Ship to advance warehouse||1 September - 1 October|
|Register booth staff||Open|
|Contracted charges paid in full||22 May 2021|
|5% late fee added to unpaid invoices||23 May 2021|
|Cancellation due to default payment||21 June 2021|
|Full refund of cancellation/space reduction||20 April 2021|
|No refund for cancellation/space reduction||20 June 2021|
Make sure your staff are set for a busy week
Register your exhibit staff
Register and pick up your badges onsite.
Book your housing in the SPIE block at reduced rates.
Visa invitation letter request
Need an invitation letter to obtain a travel visa? Apply now.
Move in schedule
|Machine shipment only||Friday 15 October||1:00 PM to 6:00 PM|
|Islands only – machine uncrating and install||Saturday 16 October||8:00 AM to 4:00 PM|
|All booth areas||Sunday 17 October||8:00 AM to 4:00 PM|
|All booth areas*||Monday 18 October||8:00 AM to 5:00 PM|
|All booth areas||Tuesday 19 October||8:00 AM to 9:00 AM|
*Empty crates/boxes should be available for pick-up by 3:00 PM on Monday
Move out schedule
Packing up prior to 3:00 p.m. on Thursday 21 October is not allowed. This policy will be strictly enforced.
|All booth areas*||Thursday 21 October||3:00 PM to 10:00 PM|
|All Booths areas||Friday 22 October||8:00 AM to 12:00 PM|
*Shipping containers will be returned once the aisle carpet is removed.
Customizable. Copy/paste into Outlook and send to your customers.
Email and web resources
Customizable. Add to your email signature, website, other marketing collateral.
Download event logos
For your print and digital promotions.
Social media tips
View our tip sheet for promoting your participation on social media.