Increase your visibility and expand your network. Reach thousands by being published in the world's largest collection of optics and photonics research. The information on this page will facilitate the preparation and submission of your work to the Proceedings of SPIE. These guidelines include formatting standards and templates, instruction for including multimedia files with your manuscript, submission instructions, and policies and best practices for your consideration in the preparation for publication on the SPIE Digital Library.
|7 February 2024
|Authors notified and program posts online
|29 April 2024
|Submission system opens for manuscripts and poster PDFs*
|17 June 2024
|Poster PDFs due for spie.org preview and publication
|24 July 2024
|31 July 2024
|Advance upload deadline for oral presentation slides**
|16 August 2024
*Contact author or speaker must register prior to uploading
**After this date slides must be uploaded onsite at Speaker Check-In
Format your manuscript
Papers should include elements of a full-length technical manuscript, including:
DO NOT include:
Templates and style files
SPIE manuscript template for Microsoft Word - US-Letter size (.docx):
SPIE manuscript template for Microsoft Word - A4 size (.docx):
LaTeX Style files:
Submit your manuscript
Add multimedia files
You may submit up to ten short video or audio files with your manuscript to better communicate your paper's main points. Video/animation and/or audio published with your manuscript can help demonstrate more dynamically to your audience than is possible through a static paper alone. Follow two easy steps to submit and represent the multimedia file(s) in your manuscript:
Please do not submit a draft of your paper with the intent of later submitting a revised final version. If you are under pressure to submit your paper, but need more time, contact your SPIE proceedings coordinator and ask if a deadline extension is possible.
Manuscripts, presentations, and posters will be officially published approximately 6 weeks after the event in the Proceedings of SPIE on the SPIE Digital Library.
If a revision to your manuscript or poster is requested, either by SPIE staff or by the chair/editor, you have three business days to submit your revision to SPIE. To submit a revision, sign in to your account, click on the name of the meeting, and click the 'Submit Manuscript Revision' link for your paper.
While not mandatory, manuscript submission is expected by the chairs/editors of the proceedings, and strongly encouraged by SPIE staff. In an effort to publish a conference proceedings that is as full and complete as possible, manuscript submissions (minimum 2 pages) are strongly encouraged for all presentations. The published manuscript is the only way to ensure that you are fully indexed in the Proceedings of SPIE on the SPIE Digital Library (http://spiedigitallibrary.org), the world's largest collection of optics and photonics research.
SPIE no longer requires transfer of copyright for publication in the Proceedings of SPIE. SPIE now requires a Permission to Publish and Distribute Agreement that grants SPIE license to publish, archive, and distribute any Paper and/or Poster presented during an SPIE conference via the SPIE Digital Library or another SPIE-selected platform. Under this agreement the Author(s) retains all copyright ownership to the written content and any underlying research. When submitting your manuscript or poster via your account at https://spie.org/myaccount, confirm the Permission to Publish and Distribute agreement by clicking the agreement checkbox.
SPIE publication policy permits manuscripts based partly or entirely on scientific content previously reported in the Proceedings of SPIE to be submitted to an SPIE journal. In most cases, it is anticipated that the journal submission will be a substantively expanded and revised manuscript relative to the proceedings paper to fully satisfy journal standards of originality, completeness, and inclusion of substantial conclusions and comprehensive references to other work. For more information: www.spiedigitallibrary.org/proceedings-to-journals
Disclosure requirement: If a manuscript (or portion of a manuscript) was previously published in a conference proceedings or is under consideration for publication in a proceedings, this information must be disclosed when the manuscript is submitted to an SPIE journal. Authors should also reference or acknowledge the prior proceedings paper within the submitted journal article.
SPIE partners with relevant scientific databases to enable researchers to find Proceedings of SPIE. Proceedings volumes are submitted for evaluation to be indexed in Web of Science, Scopus, Ei Compendex, Inspec, Google Scholar, Astrophysical Data System (ADS), CrossRef, and other scholarly indexes, and are widely accessible to leading research organizations, conference attendees, and individual researchers.