• Optics and Photonics
    Highlights: Photos and More
    Nanoscience + Engineering
    Organic Photonics + Electronics
    Optical Engineering + Applications
    Share the Love Contest
    Courses
    Exhibition
    All Plenary Sessions
    Job Fair
    Proceedings
    Incident Reporting
    SPIE Event Policies
    For Authors and Presenters
    Abstract Submission Guidelines
    Oral Presentation Guidelines
    Manuscript Submission Guidelines
    Poster Presentation Guidelines
    Get the word out
    For Chairs and Committees
    For Exhibitors
San Diego Convention Center
San Diego, California, United States
11 - 15 August 2019
Print PageEmail Page

Poster Presentation Guidelines

Please read the following guidelines and information to facilitate the successful delivery of your poster presentation. Give considerable thought to the design and preparation of your presentation so that it is effective and informative.

Poster Sessions

Monday and Wednesday 5:30 PM to 7:30 PM

To find out which poster session you are scheduled for, check the individual conference program:
Nanoscience + Engineering
Organic Photonics + Electronics

Optical Engineering + Applications

Saturday Poster Session: 5:15 PM - 6:45 PM
Conferences: select BiOS & OPTO
Location: Marriott Marquis Hotel, Golden Gate Ballroom
Poster Setup: Saturday 10:00 AM - 4:30 PM
Poster Teardown: Saturday 6:45 PM

Sunday Poster Session: 5:30 PM - 7:00 PM
Conferences: select BiOS & OPTO
Location: Marriott Marquis Hotel, Golden Gate Ballroom
Poster Setup: Sunday 10:00 AM - 4:30 PM
Poster Teardown: Sunday 7:00 PM

Monday Poster Session: 5:30 PM - 7:00 PM
Conferences: select BiOS & OPTO
Location: Marriott Marquis Hotel, Golden Gate Ballroom
Poster Setup: Monday 10:00 AM - 4:30 PM
Poster Teardown: Monday 7:00 PM

Tuesday Poster Session: 6:00 PM - 8:00 PM
Conferences: select BiOS & all LASE
Location: Marriott Marquis Hotel, Golden Gate Ballroom
Poster Setup: Tuesday 10:00 AM - 5:00 PM
Poster Teardown: Tuesday 8:00 PM

Wednesday Poster Session: 6:00 PM - 8:00 PM
Conferences: OPTO
Location: Marriott Marquis Hotel, Golden Gate Ballroom
Poster Setup: Wednesday 10:00 AM - 5:00 PM
Poster Teardown: Wednesday 8:00 PM

Poster Setup Instructions

  • Set up your poster between 10:00 AM and 4:30 PM on the day of your poster session
  • Each poster must have a presenter
  • Paper numbers will be placed on the poster boards in numerical order; please find your paper number and put up your poster in the designated space.
  • A poster author is required to stand by the poster during the scheduled poster session to answer questions from attendees.
  • Presenters who have not placed their poster(s) on their assigned board by 4:30 PM, and presented for the duration of the poster session, will be considered a "no show," and their manuscript will not be published.

Poster Teardown Instructions

  • Presenters must remove their posters at 7:30 PM. SPIE assumes no responsibility for posters and will not save abandoned posters.

Creating Your Poster

Display Area

  • 45 inches x 45 inches (114 cm x 114 cm). Push pins will be provided to hang your poster.

Format

  • Poster Templates (optional; 3 sizes available):
  • Poster presentations are hard-copy (paper/poster) format only.
  • Posters must fit within the designated display area. 
  • The most successful and attractive posters are graphically produced posters that highlight and summarize the main points, with the poster presenter filling in the details.
  • The entire poster layout should be readable from six to ten feet away.
  • The least effective poster format is a photocopy of the manuscript.

Poster Content

  • Paper title
  • Author list
  • Brief introduction, goals, experimental detail, conclusions, and references (make sure this information is presented in a logical and clear sequence)
  • Explanations for graphs, pictures, and tables.

Font Sizes (suggested minimum)

  • Title: 36 point type
  • List of authors: 25 point type
  • Double-spaced text: 15 point type
  • The entire poster layout should be readable from six to ten feet away
  • Be careful in your use of colors, some people are red-green color blind and some colors do not stand out in contrast to others.

Add QR Code (optional)

  • Use a QR code on your poster to give the audience more information about your presentation
  • The barcode can be designed to link the person viewing your poster to a related video, your website, or your contact information
  • How to create a QR code and best practices:

http://searchenginewatch.com/article/2066777/Top-14-Things-Marketers-Need-to-Know-About-QR-Codes

Important Author Dates

Post-Deadline Abstracts
Submission Portal

Acceptance Notification
Email to Contact Author

8 April 2019

Manuscripts Due
17 July 2019


GET THE TIP SHEET

I'm Presenting! Now what?
12 Ways to Promote Yourself and Your Work

Download the Tip Sheet


Receive email updates about SPIE Optics + Photonics


Leverage your network with Kudos