Information for authors and presenters

Instructions, deadlines, and tips to prepare your work. Information for chairs and committees.

Prepare your week

On this page find links to instructions, important dates, and other information for a successful week for presenters and chairs.

Make a prerecorded presentation and publish your research in the Optics + Optoelectronics Digital Forum

Here's why submitting a presentation to the digital forum puts a spotlight on your work:

  • the Digital Forum will bring you international visibility
  • your research becomes a part of the world's permanent scientific record
  • your work will be indexed in all relevant scientific databases*

Make sure that your research gets timely publication in the SPIE Digital Library.

*SPIE partners with relevant scientific databases to ensure visibility for your research, including Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science Conference Proceedings Citation Index.

Important dates

Registration Closed
Post-deadline abstract submission portal Closed
Upload system available for digital presentations 17 February 2021
Videos, posters, manuscripts due 24 March 2021
Digital forum dates 19 - 23 April 2021

Prepare for your week

An author reviewing presenter guidelines for SPIE Optics + Optoelectronics

Prepare to present

Formatting tips and uploading for posters and videos; your to-do list and due dates

An author reviewing manuscript submission guidelines for SPIE Optics + Optoelectronics

Prepare your manuscript

Details and templates for preparing your paper for the Digital Library

SPIE Optics + Optoelectronics chairs and committee volunteers

Chairs and committees

Timelines and overview of your duties before and during the forum

Frequently asked questions (FAQ)

Registration is now open. Visit the registration web page for a listing of the fees for the digital forum.

No, one registration will cover you across all of the papers you may be presenting.

Yes, registration is required for co-authors if they wish to access the digital forum content online.

Yes. Invited presentations require registration. Before you can upload your presentation, you will need to register.

Refund options will be specified on the meeting registration page. Any further assistance will be handled by SPIE Customer Service

Yes, before you upload your presentation, you will need to register. Please visit the meeting registration page for further instructions. (Authors will be required to register for the digital forum and have an SPIE account.) Here is a link for full instructions.

The uploading link will be available starting 17 February 2021 to 24 March to assure your research will be published and included in the digital forum. Your adherence to the 24 March deadline is necessary for SPIE to process your content for inclusion in the digital forum. Note: You must be registered before you can access the uploading system.

For general technical assistance, contact

All contributed and invited oral presentations and poster presentations are not scheduled for a specific time and will be published on the first day of the digital forum and made available for on-demand viewing and comment during the period of the SPIE Digital Forum.

For all paid registrants, there will be two weeks of access to all the technical content, during the digital forum week and the week following. Paid conference registrants will have the opportunity to select their one proceedings volume and will then have ongoing access to it after the digital forum.

Please monitor your general conference's Slack channel for questions.

Since there will be no travel necessary for the digital forum, we are instead offering conference registration fee waivers. Information regarding this program can be found on the newly crafted student author conference support page. If you have further questions, please contact

Information for chairs and committee members

Steps to run a successful conference

Find full instructions, timelines, and information for chairs at Optics+ Optoelectronics