• Optical Systems Design
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    Abstract Submission Guidelines
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IFEMA
Madrid, Spain
13 - 16 September 2021
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Abstract Submission Guidelines for Authors and Presenters

Submission Guidelines for Optical Systems Design

Present your research at SPIE Optical Systems Design
Follow these instructions to develop a successful abstract and accompanying manuscript for the conference and for publication in the Proceedings of SPIE in the SPIE Digital Library.

Abstracts due
28 April 2021

Author Notification
18 June 2021

Manuscripts due
18 August 2021

How to submit an abstract

Go to the conferences page (link below), browse the conference topics and choose one that most closely matches the topics of the work you wish to present. Click "Submit an Abstract" from within that conference, and you'll be prompted to sign in to your spie.org account to complete the submission wizard.
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Browse the conference programme and select conference(s) that most closely matches the topics for your area of research. Important: each abstract may be submitted to one conference only.
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What you will need to submit

A completed electronic submission should include the following:

Title
Author(s) information
500-word abstract for technical review
300-word summary for the program
Keywords used in search for your paper (optional)
Your decision on publishing your presentation recording to the SPIE Digital Library
Some conferences may indicate additional requirements in the Call for Papers

Note: Only original material should be submitted. Commercial papers, papers with no new research/development content, and papers with proprietary restrictions will not be accepted for presentation.

Submission agreement

Presenting authors, including keynote, invited, oral, and poster presenters, agree to the following conditions by submitting an abstract. An author or coauthor will:

Register and attend the meeting.

Present as scheduled.


Publish a 4-page minimum in Proceedings of SPIE in the SPIE Digital Library.
Obtain funding for registration fees, travel, and accommodations, independent of SPIE, through their sponsoring
organizations.
Ensure that all clearances, including government and company clearance, have been obtained to present and publish. If you are a DoD contractor in the USA, allow at least 60 days for clearance.
Ensure that you obtain a visa in time, if you need to do so. Visa Application Information and Invitation Requests.  

Important dates

Abstracts Submission Deadline 28 April 2021
Acceptance Notification sent to Contact Author 18 June 2021
Manuscripts Due 18 August 2021

Review and programme placement

To ensure a high-quality conference, all submissions will be assessed by the Conference Chair/Editor for technical merit and suitability of content.
Conference Chairs/Editors reserve the right to reject for presentation any paper that does not meet content or presentation expectations.
Final placement in an speaker or poster session is subject to Chair discretion.

Publication of Proceedings in the SPIE Digital Library

Conference Chairs/Editors may require manuscript revision before approving publication and reserve the right to reject for publication any paper that does not meet acceptable standards for a scientific publication.
Conference Chair/Editor decisions on whether to allow publication of a manuscript are final.
Authors must be authorized to transfer copyright of the manuscript to SPIE, or provide a suitable publication license.

Only papers presented at the conference and received according to publication guidelines and timelines will be published in the conference Proceedings of SPIE in the SPIE Digital Library.
Oral presentations are recorded, and the slides are synced with the presenter's audio. Only those with author permission will be published in the SPIE Digital Library.

SPIE partners with relevant scientific databases to enable researchers to find the papers in the Proceedings of SPIE easily. The databases that abstract and index these papers include Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science Conference Proceedings Citation Index.

More publication information available on the SPIE Digital Library.

Contact information

For questions about submitting an abstract, or the meeting, contact the Contact the Program Coordinator (listed in your SPIE.org account)

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