Exhibitor logistics

Current information for your successful exhibition experience
Company logistics for Marketplace participation at SPIE Defense + Commercial Sensing

Information for your company to participate in 2022

On this page you will find deadlines, tools, helpful links, and more to help with your planning for a successful event. You'll find official contact information, official contractor information, policies, and more.

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Gaylord Palms Resort & Convention Center
Kissimmee, Florida, USA

Tuesday 5 April | 10:00 AM-5:00 PM
Wednesday 6 April | 10:00 AM-5:00 PM
Thursday 7 April | 10:00 AM-2:00 PM

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Important dates and deadlines
Update exhibitor listing Open
Request visa invitation letter Open
Reserve housing Available January 2022
Order booth furniture and utilities - exhibitor service manual Available January 2022
Submit certificate of insurance Due 5 March 2022
Ship to advance warehouse Available January 2022
Register booth staff Available January 2022



Payment dates
Contracted charges paid in full 6 November 2021
5% late fee added to unpaid invoices 7 November 2021
Cancellation due to default payment 6 December 2021
Full refund of cancellation/space reduction 5 October 2021
Forfeit deposit; refund excess for cancellation or space reduction 6 October–5 December 2021
No refund for cancellation/space reduction 6 December 2021

Manage your show through the exhibitor dashboard

Update your show listings and register your staff

Exhibitor and attendee meet; log into your SPIE exhibitor dashboard to manage your booth experience

Plan your space and order services

  • Download the exhibitor manual (coming soon)
  • Find space specifications, display rules, electrical, sound, fixtures, and related information:
    Tables | Booths | Peninsulas | Islands
  • Exhibitor shop – order furniture, electrical, graphics, etc. (Available January 2022)
  • Services and amenities order checklist and deadlines (Available January 2022)

Exhibitor and attendees at SPIE Defense + Commercial Sensing: Plan your space for an effective show

Official contractors for this exhibition

Read complete warning: Exercise due diligence when approached by vendors not endorsed by SPIE.

Projection Presentation Services
+1 415 974 4077

Convention Data Services
+1 800 746 9734

Arata Expositions, Inc.
+1 301 921 0800

Steps and information to prepare for onsite

Make sure your staff are set for a busy week. 

Register your exhibit staff Available January 2022
Register and pick up your badges onsite.


Reserve housing Available January 2022
Book your housing in the SPIE block at reduced rates. 


Visa invitation letter request 
Need an invitation letter to obtain a travel visa? Apply now.

Download the SPIE Conference App 
Organize your week. Browse exhibitors and the program.


SPIE event policies

Move in and move out schedule

Hours for registration , set-up, and dismantle—Available January 2022

Promote your presence with these free resources

Download e-postcard – Available January 2022
Customizable. Copy/paste into Outlook and send to your customers.


Email and web resources – Available January 2022
Customizable. Add to your email signature, website, other marketing collateral. 


Download event logos
For your print and digital promotions.


Social media tips
View our tip sheet for promoting your participation on social media.

Extend your presence with high-visibility sponsorships and ads

Showcase your product on the exhibition floor. Fee required.

Add a product demonstration

View 2022 product demonstrations

Explore the many opportunities to reach your target audience.

Sponsorship contract

View 2022 sponsors

Find online and print options to reach your target audience.

Review the 2022 Media kit

Exhibition Management

Defense + Commercial Sensing Exhibition:

Roberta Hart, CEM, roberta@spie.org
Kelli Clausen, kellic@spie.org

Training Resources for 2021 event

Basic company listing tutorial
Use these instructions to understand how to optimize a basic listing.


Enhanced company listing tutorial
Use these instructions to understand how to optimize an enhanced listing.


Set up your Slack account
Registration for the Digital Forum is also required and the first step in this process.


Using the Wonder platform
Watch a quick video about how to network in Wonder.