Review of Abstracts and Manuscripts

The SPIE submission and review system allows you to review abstracts and manuscripts submitted to your conference. Conference chairs and assigned reviewers can access and review submissions via their account at SPIE.org.

Access the Review System
View the User Guide for SPIE Submission Review System

GUIDELINES FOR REVIEWING ABSTRACT SUBMISSIONS

Chairs are responsible for reviewing all abstracts submitted to the conference. You can enlist the help of your program committee in this process. If you are assigning reviewers:

  • Notify reviewers about their assignments, review criteria, and deadline
  • Abstracts are accessible to assigned reviewers through their account at http://spie.org/myaccount
  • Any person conducting review must be 1) linked to the conference as either a committee member or reviewer, and 2) assigned submission(s) to review
  • See User Guide for SPIE Submission Review System for instructions on how to assign and notify reviewers
  • Reviewers can only see submissions that are assigned to them.

The goal of the abstract review is to assess whether the abstract:

  • is technically sound
  • contains new, original research content or scientific concepts
  • is non-commercial in nature
  • includes sufficient technical data and description to explain results and support conclusions.

Keep in mind:

  • Reject any paper of poor quality, or that does not meet content or presentation expectations
  • Refer submissions to other conferences if you think they would fit better elsewhere
  • Privileged information or ideas obtained through access to and review of conference abstracts prior to presentation for the purpose of conference organization must be kept confidential and not be used for competitive gain.

 

GUIDELINES FOR ASSESSING MANUSCRIPT SUBMISSIONS

Conference Chairs also act as Editors for their conference proceedings and work with their designated SPIE Staff Proceedings Coordinator to collect all manuscripts and resolve any publication issues.

  • An SPIE Staff Proceedings Coordinator will be assigned to your conference at the time the program is initially published
  • At minimum, conference chairs are expected to assess each manuscript and mark it as accepted for publication in the SPIE.org review system
  • It is advisable to assign committee members or others to review manuscripts, to help inform the final decision of the conference chair to accept, reject, or request revision
  • Chairs assign and notify reviewers about their assignments, review criteria, and deadline in the SPIE.org review system
  • Manuscripts are accessible to assigned reviewers through their account at http://spie.org/myaccount
  • See User Guide for SPIE Submission Review System for instructions on how to assign and notify reviewers)
  • Reviewers can only see submissions assigned to them.

Proceedings of SPIE provide rapid reporting on ideas, techniques, and results of current research. Papers may be status reports of work in progress or descriptions of completed research.

The goal of proceedings manuscript review is to assess whether the manuscript:

  • is technically sound
  • contains new, original research content or scientific concepts
  • is non-commercial in nature
  • includes sufficient technical data and description to explain results and support conclusions.

In addition, manuscripts approved for publication must:

  • include adequate and appropriate references
  • be written clearly, with all text and figures readily understandable (allowance is made for authors for whom English is a second language, provided the paper is comprehensible).

Keep in mind:

  • Many manuscripts are acceptable for publication as submitted
  • Reviewers do not need to address formatting errors, as SPIE will assess these aspects
  • Privileged information or ideas obtained through access to and review of manuscripts prior to publication must be kept confidential and not be used for competitive gain.


Onsite Publication of Manuscripts

  • If you choose the onsite proceedings model, all manuscripts received by the deadline will be published and available on the SPIE Digital Library by the first day of the meeting
  • Manuscripts are due about 3 weeks before the meeting
  • Manuscript reviews must be completed by the 2nd Wednesday before the meeting starts (about 1.5 weeks before start of meeting).

Post-Meeting Publication of Manuscripts 

  • If you choose the post-meeting proceedings model, all manuscripts received will be published on the SPIE Digital Library between 2-4 weeks after the meeting
  • Manuscripts are due about 3 weeks before the meeting
  • Manuscript reviews must be completed by the 2nd Monday after the meeting ends (about 2 weeks after end of meeting).

 
If you, or any of your committee members, run into difficulties with the SPIE Review System, please direct them to the assigned Program Coordinator for assistance.