Call for Papers Guidelines

Include the following elements in the Call for Papers:

  • Focused conference title
  • Conference chair(s) full name(s), affiliation(s), and full contact information
  • List of confirmed program committee members, including affiliations and full contact information
    • program committee should reflect appropriate diversity in gender, race, ethnicity, lifestyle, and geography, and should draw from a variety of affiliations in academia, government, and industry
    • committee members should be active in soliciting abstracts and evaluating submissions for the conference program
  • Introductory paragraph describing the intended content and scope of the conference you are chairing
  • Bulleted phrases highlighting specific topics of interest
  • A separate list of up to 30 topics to be listed in the abstract submission wizard; submitting authors can select up to 3 relevant topics, which you can then use for sorting and building the conference sessions.
  • Sample Call for Papers

SPIE reserves the right to edit copy as necessary. Full contact information will not be published; it is used to locate people in our database and keep our database current.


After SPIE Receives your Call for Papers:

  • Call for Papers will be posted online and enable interested participants to view call descriptions, committees, and additional information and submit abstracts directly through the webpage
  • Promotional email and social media campaigns will be conducted by SPIE with the aim of generating interest in the Call for Papers *
  • A short call PDF will be posted for download directly from the Call for Papers webpage
  • A Composite Call for Papers PDF containing all call for papers for the whole meeting will be posted directly to the meeting's homepage on spie.org

* Note regarding conference promotions: due to anti-spam laws, GDPR, and the opt-in requirement for people to receive promotional emails from SPIE, we are bound to a promotional email schedule that limits the number of emails SPIE can send to promote an event and solicit submissions. It is important for conference chairs and their program committee to help SPIE advertise and promote their conference attract submissions and participation.