Audio, Video, Digital Recording Policy
Conferences, courses, and poster sessions: For copyright reasons, recordings of any kind are prohibited without prior written consent of the presenter. Consent forms are available at Speaker Check-In. Individuals not complying with this policy will be asked to leave a given session and asked to surrender their recording media.
Exhibition Hall: For security and courtesy reasons, recordings of any kind are prohibited unless one has explicit permission from on-site company representatives. Individuals not complying with this policy will be asked to surrender their recording media and to leave the exhibition hall.
Your registration signifies your agreement to be photographed or videotaped by SPIE in the course of normal business. Such photos and video may be used in SPIE marketing materials or other SPIE promotional items.
Laser Pointer Safety Information/Policy
Speaker Check-In Desk | Location
SPIE supplies tested and safety-approved laser pointers for all conference meeting rooms. For safety reasons, SPIE requests that presenters use provided laser pointers.
Use of a personal laser pointer represents user's acceptance of liability for use of a non-SPIE-supplied laser pointer. If you choose to use your own laser pointer, it must be tested to ensure <5 mW power output. Laser pointers in Class II and IIIa (<5 mW) are eye safe if power output is correct, but output must be verified because manufacturer labeling may not match actual output. Come to Speaker Check-In and test your laser pointer on our power meter. You are required to sign a waiver releasing SPIE of any liability for use of potentially non-safe, personal laser pointers. Misuse of any laser pointer can lead to eye damage. In California, it is a criminal misdemeanor to shine a laser pointer at individuals.
Underage Persons on Exhibition Floor Policy
For safety and insurance reasons, no one under the age of 16 will be allowed in the exhibition area during move-in and move-out. During open exhibition hours, only children over the age of 12 accompanied by an adult will be allowed in the exhibition area.
Unauthorized Solicitation Policy
Unauthorized solicitation in the Exhibition Hall is prohibited. Any nonexhibiting manufacturer or supplier observed to be distributing information or soliciting business in the aisles, or in another company’s booth, will be asked to leave immediately.
Unsecured Items Policy
Personal belongings should not be left unattended in meeting rooms or public areas. Unattended items are subject to removal by security. SPIE is not responsible for items left unattended.
Wireless Internet Service Policy
SPIE provides wireless access for attendees during the conference and exhibition but cannot guarantee full coverage in all locations, all of the time. Please be respectful of your time and usage so that all attendees are able to access the internet.
Excessive usage (e.g., streaming video, gaming, multiple devices) reduces bandwidth and increases cost for all attendees. No routers may be attached to the network. Properly secure your computer before accessing the public wireless network. Failure to do so may allow unauthorized access to your laptop as well as potentially introduce viruses to your computer and/or presentation. SPIE is not responsible for computer viruses or other computer damage.
Mobile Phones and Related Devices Policy
Mobile phones, tablets, laptops, pagers, and any similar electronic devices should be silenced during conference sessions. Please exit the conference room before answering or beginning a phone conversation.
SPIE is a professional, not-for-profit society committed to providing valuable conference and exhibition experiences. SPIE is dedicated to equal opportunity and treatment for all its members and meeting attendees. Attendees are expected to be respectful to other attendees, SPIE staff, and contractors. Harassment and other misconduct will not be tolerated; violators will be asked to leave the event.