Rochester Riverside Convention Center
    Rochester, New York, United States
    16 - 19 October 2017
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    Venue and Travel


    SPIE OPTIFAB will be held at the
    Rochester Riverside Convention Center
    123 East Main Street
    Rochester, NY 14604-1619

    Rochester Riverside Convention Center


    On this page:

    Hotels
    Travel 
    Facility, Venue and Services
    Food and Beverage Services
    SPIE Onsite Services
    Policies
    Visa Information and Invitation Letters




    Hotels

    Book early for the best hotel availability and rates!

    Hyatt Regency Rochester

    Hotel Information

    The Hyatt Regency Rochester and The Rochester Plaza Hotel & Convention Center (formerly Crowne Plaza Rochester) have each reserved a block of rooms at special reduced rates for symposia attendees. The conference rates cannot be guaranteed after the room block has been filled. Reservations received by either hotel after their specified cut-off dates will be accepted on a space and rate availability basis and regular rates may apply. It is imperative that individuals identify themselves as SPIE - Optifab attendees to obtain the reduced rates.

    Hotel Reservations
    To secure a room reservation, requests must be received with a credit card guarantee. Problems or delays with your payment may affect your hotel request.

    Hotel Information Chart

     Hotel

    Rate
    Single/Double
    + 14% tax

     

    Distance to
    Rochester Riverside
    Convention Center

    Special
    Considerations

    Reserve a Room

    Hyatt Regency Rochester

    125 East Main Street, Rochester, NY 14604

    Single $115
    Double $125
    Over two add
    $10

    Cut-off date:
    16 April 2009

    Connected by enclosed skybridge

    Headquarters Hotel

    Complimentary airport shuttle (ROC)

    T-Mobile High Speed in all guest rooms $9.99 for 24 hrs.

    Cancellation Policy: Notify hotel at least 24 hours prior to arrival to avoid penalty fee

    Book Online

    Rochester Plaza Hotel & Conv. Center

    70 State Street, Rochester, NY 14614

    Sgl King $87

    Dbl Queens $87

    Cut-off date:
    10 April 2009

    7 minutes walking distance

    Complimentary airport shuttle (ROC)

    Complimentary Wireless Internet Access

    Cancellation Policy:  Notify hotel at least 24 hours prior to arrival to avoid penalty fee

    Book Online

    Enter Group Code SPI in PROMO Box


    To Make a Reservation by Phone or by Fax use the Hotel Reservation Form 


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    Travel

    About Rochester

    Rochester Skyline



    Rochester is the third largest urban area in New York State.  Rochester is a terrific place to visit, offering plenty of experiences to relish and remember. Whether you're in the mood for museum hopping or antique shopping, cultural adventures or sporting pleasures, scenic cruising or bargain choosing, history, mystery, artistry... when you visit Rochester you'll discover an exceptional place to indulge all your senses!

    For more information about Rochester, Visit their Web Site

    Flying to Rochester

    The Greater Rochester International Airport (ROC) is a spacious, newly renovated facility just minutes from downtown.  The airport is approximately 8 miles (10 minutes drive) from the Hyatt Regency and the Rochester Plaza Hotels.


    Driving to the Meeting

    If you are driving into Rochester for the meeting, or are flying in and renting a car, click the following link for driving directions and parking information.



    Hertz Car Rental has been selected as the official car rental agency for this Symposium. To reserve a car at the reduced conference rates, use the Hertz Meeting Code CV# 029B0012. Note: When booking from International Hertz locations, the CV # must be entered with the letters CV before the number, i.e. CV029B0012. Book on-line at www.hertz.com.

    Shuttles

    Both the Hyatt Regency and the Rochester Plaza Hotels have complimentary airport shuttles from Rochester International Airport.  Call from the courtesy phone in baggage claim area to request a pickup.  Shuttles run 7am-11pm.

    Taxi

    Cost of a taxi one way from the airport to either hotel is approximately $15.00.

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    Facility, Venue and Services

    FacilityLocation

    Rochester Riverside Convention Center 


    SPIE OPTIFAB will be held at the Rochester Riverside Convention Center
    123 East Main St, Rochester, NY 14604-1619


    Internet Services 

    Information still to come.


    Business Services

    SPIE Message Center

    The SPIE Message Center telephone number is 585 770-2360. Messages will be taken during registration hours Monday through Wednesday. Please check the message board at the message center near SPIE registration daily to receive your messages.

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    Food and Beverage Services


    Coffee Breaks

    Complimentary coffee will be served each day of the conference at approximately 10:30am and 3:00pm. Please check the technical conference listings in the onsite program for exact times and locations.

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    SPIE Onsite Services

    SPIE Receipts, Badge Corrections, Cashier

    Receipts - Preregistered attendees who for some reason did not receive a receipt prior to the meeting may obtain a new copy of their registration receipt onsite at the SPIE Cashier station in the registration area.

    Badge Correction - Attendees who need a correction to their badge information onsite may do so at the SPIE Cashier station in the registration area. Please have your badge removed from the badge holder, marked with your changes, and ready to hand to the attendant upon approaching the counter.

    Cashier Station - If you are paying by cash or check as part of your onsite registration, wish to add a short course, workshop, or special event requiring payment, or have questions regarding your registration please see the onsite cashier at the Cashier station in the registration area.

    Course Materials Desk

    Located near the SPIE Registration Area
    Open during Registration hours

    If you have registered to attend a course, please stop by the Course Materials Desk AFTER you pick up your badge, to obtain your course notes and to find out where the class will be located. You may also get a copy of the latest Education Services catalog to see the many courses SPIE has available at symposia, on video and CD-ROM, and to discover the opportunities of customized In-Company courses.

    SPIE Marketplace & Membership Services

    Located in the registration area.

    The SPIE Marketplace is your source for the latest SPIE Press books, Proceedings, and Educational and Professional Development materials.

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    Policies

    Refund Policy

    There is a $40 service charge for processing refunds. A letter requesting the refund should state the preregistrant's name and to whom the check should be made payable. Requests for preregistration or refunds must be received no later than 4 pm PST 30 April 2009 to be honored. Membership dues are not refundable. SPIE Digital Library subscriptions are not refundable.

    Audio, Video, Digital Recording Policy

    In the Meeting Rooms and Poster Sessions: For copyright reasons, recordings of any kind are strictly prohibited without prior written consent of the presenter in any conference session, short course or of posters presented. Each presenter being taped must file a signed written consent form. Individuals not complying with this policy will be asked to leave a given session and asked to surrender their film or recording media. Consent forms are available at the SPIE Cashier Desk.

    In the Exhibition Hall: For security and courtesy reasons, photographing or videotaping individual booths and displays in the exhibit hall is allowed ONLY with explicit permission from on-site company representatives. Individuals not complying with this policy will be asked to surrender their film and to leave the exhibit hall.

    Laser Pointer Safety Information

    SPIE supplies tested and safety approved laser pointers for all conference meeting rooms, and for short course rooms if instructors request one. For safety reasons, SPIE requests that presenters use our provided laser pointers available in each meeting room.

    • If using your own laser pointer, have it tested at your facility to make sure it has <5 mW power output. Laser pointers in Class II and IIIa (<5 mW) are eye safe if power output is correct - but don't automatically trust the labeling. Commercially available laser pointers, red or green (or any color), could be incorrectly labeled as to their wavelength and power output.

    • Use of a personal laser pointer at an SPIE event represents user's acceptance of liability for use of a non-SPIE supplied laser pointer device. Misuse of any laser pointer could lead to eye damage.

    Underage Persons on Exhibition Floor

    For safety and insurance reasons, no persons under the age of 16 will be allowed in the exhibition area during move-in and move-out. During open exhibition hours, only children over the age of 12 accompanied by an adult will be allowed in the exhibition area.

    No Suitcasing Policy

    Suitcasing is the act of soliciting business in the aisles during the exhibition or in other public spaces, including another company's booth or a hotel lobby.

    Please note that while all meeting attendees are invited to the exhibition, any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company's booth, or in violation of any portion of SPIE Exhibition Policy will be asked to leave immediately. Additional penalties may be applied. Please report any violations you may observe to show management.

    Unsecured Items

    Personal belongings such as briefcases, backpacks, coats, book bags, etc. should not be left unattended in meeting rooms or public areas.  These items will be subject to removal by security upon discovery.

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