• Security + Defence 2015
    Technical Committee
    Invitation
    Conferences
    Exhibition
    Special Events
    Student Awards
    Sponsors
    Travel to Toulouse
    Hotel
    Onsite Services
    Registration Pricing + Details
    Proceedings
    For Authors/Presenters
    For Chairs/Committees
    For Exhibitors
Centre de Congrès Pierre Baudis
Toulouse, France
21 - 24 September 2015
Search Program:  go
Print PageEmail Page

Visa Information and Invitation Requests

Apply now for your Visa! 

To determine whether or not you require a visa to visit the Federal Republic of Germany, please visit the Germany's Federal Foreign Office website, following their "Visa Regulations" links applicable to your visitor status, you will find explanations as to the category of visa and ways to obtain them.


Letters of Invitation

FOR CONFERENCE CHAIRS, TECHNICAL COMMITTEE MEMBERS, AND AUTHORS: Individuals requiring letters of invitation to obtain travel visas must be listed on a paper or in the programme to receive an invitation letter. If you are listed in the conference programme, and are in need of an Official Invitation Letter from SPIE for visa application purposes, please fill out and send the Invitation Letter Request Form.

FOR EXHIBITORS: If you are an exhibitor requiring a letter of invitation from SPIE to obtain a travel visa to participate in the Exhibition, please fill out and send the Exhibitor Invitation Letter Request Form.

  • Please fill out a separate form for each person requesting a letter.
  • Your name must be listed exactly as it appears on your passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa.
  • Send electronically to email address on form or fax completed form to SPIE at 1-360-647-1445.
  • All letters of invitation will be sent by mail and by email (as a PDF attachment) unless a courier account number or credit card number with expiration date is provided with the original request.
  • Please allow up to 15 business days to process your request.
  • SPIE is unable to contact Embassies in support of an individual attempting to gain entry to attend an SPIE meeting.

NOTE: We recommend that you secure your travel visa before registering for the conference as cancellations after the preregistration cutoff may result in a cancellation fee.

 

 

Important Author Dates


Abstract Deadline
23 March 2015

Author Notification
29 May 2015

Manuscripts Due
24 August 2015 

Registration Deadline
1 September 2015
Prices increase after this date

Hotel Deadline
21 August 2015  
Early booking date for best rates


Sign up for event e-alerts

 Subscribe