DoubleTree Hilton Hotel
    Warsaw, Poland
    11 - 14 September 2017
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    Policies

    On this page you will find:

    • Refund Policy
    • Audio, Video, Digital Recording Policy
    • Laser Pointer Safety
    • Information on Underage Persons on the Exhibition Floor
    • No Suitcasing Policy
    • Unsecured Items Policy

    Refund Policy
    A request for refund must be sent by email or by fax to Conference Partners.  The registration fee will be refunded after a deduction of 20% if participation is cancelled prior to 29th August 2011.  After this date, no refund can be made but a copy of the symposium materials will be sent to the registrant.

    Audio, Video, Digital Recording Policy
    In Conference Rooms: Due to copyright restrictions, no recordings of any kind are permitted without prior written consent of the presenter in any conference session, short course or poster sessions. Consent forms are available at the SPIE Europe Audiovisual Desk and anyone wishing to record must have a written consent form signed and filed for each presenter being recorded. Individuals not complying with this policy will be asked to leave a given session and asked to surrender their film or recording media.

    In the Exhibition Hall: For security and courtesy reasons, photographing or videotaping individual booths and displays in the exhibit hall is allowed only with explicit permission from on-site company representatives. Individuals not complying with this policy will be asked to surrender their recording medium and to leave the exhibition hall.

    Laser Pointer Safety Information
    SPIE Europe supplies tested and safety approved laser pointers for all conference meeting rooms, and for short course rooms if instructors request one. For safety reasons, SPIE Europe requests that presenters use our provided laser pointers available in each meeting room.

    If using your own laser pointer, have it tested at your facility to make sure it has <5 mW power output. Laser pointers in Class II and IIIa (<5 mW) are eye safe if power output is correct - but don't automatically trust the labeling. Commercially available laser pointers, red or green (or any color), could be incorrectly labelled as to their wavelength and power output.

    Presenters intending to use their own laser pointer for presentations are required to come to the Audiovisual Desk onsite and test their pointer on our power meter. If the pointer fails the safe power level you may not use the pointer at the conference. You will be required to sign a waiver releasing SPIE Europe of any liability for use of potentially non-safe laser pointers.

    Use of a personal laser pointer at a SPIE Europe event represents user's acceptance of liability for use of a non-SPIE Europe supplied laser pointer device. Misuse of any laser pointer could lead to eye damage.

    Underage Persons on Exhibition Floor
    For safety and insurance reasons, no persons under the age of 16 will be allowed in the exhibition area during move-in and move-out. During open exhibition hours, only children over the age of 12 accompanied by an adult will be allowed in the exhibition area.

    No Suitcasing Policy
    Suitcasing is the act of soliciting business in the aisles during the exhibition or in other public spaces, including another company's booth or a hotel lobby. Please note that while all meeting attendees are invited to the exhibition, any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company's booth, or in violation of any portion of SPIE Exhibition Policy will be asked to leave immediately. Additional penalties may be applied. Please report any violations you may observe to show management.

    Unsecured Items
    Personal belongings such as briefcases, backpacks, coats, book bags, etc. should not be left unattended in meeting rooms or public areas.  These items will be subject to removal by security upon discovery.

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