ICM─International Congress Center
Munich, Germany
25 - 29 June 2017
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Oral Presentation Guidelines

Congratulations on being accepted as an oral presenter!

Please read the following guidelines and information before you begin to create your oral presentation. When followed, the information provided will facilitate the successful delivery of your oral presentation. Give considerable thought to the design and preparation of your presentation so that it is effective and informative.

Audiovisual Equipment

Presentations will be preloaded by the company M-Events in Munich, Germany. Authors will be contacted by M-Events with instructions for uploading meeting presentations and posters. The meeting rooms will contain the relevant equipment to carry out a centralised screening process. Any questions regarding compatibility should be directed to m-Events.

• Screen and LCD Projector (aspect ratio 4:3; resolution 1024x768)

• PC-Based Computer workstation

• NOTE: Meeting room laptop runs in extended mode to allow for Presenter View with PowerPoint. If presenting a PDF, you will have to move your presentation to the display screen.

• If you are using PowerPoint 2007 or older please do not forget to submit any videos as separate files as PowerPoint will not have embedded them into the presentation. Only MS Office standard fonts are suported. Custom fonts cannot be embedded.

• Monitor, Keyboard, and Wired Mouse

• Lapel microphone (please wear to ensure audience comprehension)

• Sound connection from the Computer workstation

• Own hardware cannot be connected in the rooms. All presentations must be uploaded in advance to the network.

In any case you should check your presentation in the Speakers' Check-In in hall B0 when you arrive at the ICM! You may check and/or alter your presentation up to three hours prior to your presentation.

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SPIE Meeting Policies

Laser Pointer Safety

SPIE supplies tested and safety approved laser pointers for all conference meeting rooms, and for short course rooms if instructors request one.
For Safety reasons, SPIE requests that presenters use our provided laser pointers available in each meeting room.
If using your own laser pointer:

  • SPIE requires use of a Class II or Class IIIa red laser pointer from a reliable and credible manufacturer.
  • You musthave it tested at the Speaker Check-In to make sure it has
  • Do not use your pointer if it fails safe power.
  • You will be required to sign a waiver releasing SPIE of any liability for use of potentially non-safe laser pointers.

Misuse of any laser pointer could lead to eye damage. In California, it is a criminal misdemeanor to shine a laser pointer at individuals "who perceive they are at risk."

Audio - Video - Digital Recording 

Due to copyright restrictions, strictly no recordings of any kind are permitted without prior written consent of the presenter in any conference session, short course or posters session. Consent forms are available at the SPIE Speaker Check-In Desk and anyone wishing to record must have a written consent form signed and filed for each presenter being recorded. Individuals not complying with this policy will be asked to leave a given session and asked to surrender their film or recording media.

In the Exhibition Hall: For security and courtesy reasons, photographing or videotaping individual booths and displays in the exhibit hall is allowed ONLY with explicit permission from on-site company representatives. Individuals not complying with this policy will be asked to surrender their film or recording media and to leave the exhibition hall.

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Onsite Security

Virus Notice

While SPIE has all onsite meeting room and preview workstations loaded with robust virus protection software, the possibility does exist for virus transmittal among presenters using these systems. SPIE strongly suggests all users maintain up-to-date virus protection software and operating system security patches on systems/portable computers used to transfer their presentations to and from portable memory devices so as to limit the possibility of acquiring and/or transmitting viruses to meeting room workstations. Also note viruses can be reintroduced to your memory device if updating information onsite via the WiFi or internet cafe prior to entering the meeting room to present. Always recheck your portable memory device for viruses before loading your presentation in the meeting room. Because of the onsite meeting environment with many users your memory device may pick up a virus. Upon returning home take virus precautions to avoid infecting your home/office system.

Unsecured Items

Personal belongings such as briefcases, backpacks, coats, book bags, etc. should not be left unattended in meeting rooms or public areas.

These items will be subject to removal by security upon discovery.

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