Congratulations on being accepted as an oral presenter!
Please read the following guidelines and information before you begin to create your oral presentation. When followed, the information provided will facilitate the successful delivery of your oral presentation. Give considerable thought to the design and preparation of your presentation so that it is effective and informative.
Standard Conference Room Audio/Visual Equipment
- LCP Projector
- Lapel Microphone
- Laser Pointer
There will be no conference-provided laptop in the meeting rooms. You must provide your own laptop, or make arrangements to rent a laptop from the conference's audio/visual supplier. Please make your request on the Audio/Visual Request Form, or by email to firstname.lastname@example.org
The conference will NOT be set up for playing sound from the presentation computer unless specifically requested.
Additional equipment is available upon request, but may result in additional fees. Please make any request on the Audio/Visual Request Form, or by email to email@example.com
Guidelines for Presenting Using Your Laptop
Please bring your personal laptop to the Speaker Check-In Desk to confirm display compatibility with the supplied LCD projector. The LCD projectors have a native VGA resolution, 1024x768 and accept standard VGA 15pin input.
Be sure you have the following:
- Video adapters if required
- Power Supply and adapters
Laptop Presentation Tips
Stop Hibernation or Stand-By When Closing your laptop Lid
Whenever you close your laptop lid, Windows XP may automatically put the computer in Stand-By or Hibernation mode. Though this feature is useful in some circumstances, you may not want to wait for Windows XP to boot back up when you re-open the lid. To fix this:
- Click "Start" and choose "Control Panel".
- Select "Power Options".
- When the "Power Options Properties" multi-tabbed dialog box appears, select the "Advanced" tab.
Underneath the "When I close the lid of my portable computer" text, click the pull-down and choose "Do nothing".
- Click "OK" to close the dialog box.
Speaker Check-In Desk
The Speaker Check-in Desk will be located in a prominent location near the meeting rooms and its location will be indicated in your Technical Program received with your badge onsite.
The desk is typically open from 07.30 to 17.00 each meeting day to provide audiovisual related services.
It is important to stop at the Speaker Check-in Desk before your scheduled presentation day and time to assure your presentation operates successfully in the onsite environment. Allow sufficient lead time to preview and solve technical difficulties if necessary.
Failure to check your presentation at the desk before your scheduled time of presentation puts you at risk of experiencing difficulties while trying to deliver your talk, and could put the meeting room off schedule.
The Speaker Check-in Desk provides the following services:
- Confirm display compatibility with the supplied LCD projector. The LCD projectors have a native VGA resolution, 1024x768 and accept standard VGA 15 pin input.
- Sizing your presentation for proper display via the LCD projectors in the meeting room.
- Help with troubleshooting other technical difficulties with your presentation, or hardware (to the degree possible and practical).
- Notify desk staff of any changes to your presentation schedule from what is listed in the Technical Program, or of any paper cancellations.
- Answer general questions about meeting room locations or other information about your presentation logistics.
Laser Pointer Safety
- IS&T/SPIE supplies tested and safety approved laser pointers for all conference meeting rooms, and for short course rooms if instructors request one.
- For Safety reasons, IS&T/SPIE requests that presenters use our provided laser pointers available in each meeting room.
- Misuse of any laser pointer could lead to eye damage. In California, it is a criminal misdemeanor to shine a laser pointer at individuals "who perceive they are at risk."
Audio - Video - Digital Recording
Due to copyright restrictions, strictly no recordings of any kind are permitted without prior written consent of the presenter in any conference session, short course or posters session. Consent forms are available at the SPIE Speaker Check-In Desk and anyone wishing to record must have a written consent form signed and filed for each presenter being recorded. Individuals not complying with this policy will be asked to leave a given session and asked to surrender their film or recording media.
In the Exhibition Hall: For security and courtesy reasons, photographing or videotaping individual booths and displays in the exhibit hall is allowed ONLY with explicit permission from on-site company representatives. Individuals not complying with this policy will be asked to surrender their film or recording media and to leave the exhibition hall.
Onsite Safety: Unsecured Items
Personal belongings such as briefcases, backpacks, coats, book bags, etc. should not be left unattended in meeting rooms or public areas. Unattended items will be subject to removal by security upon discovery.