San Diego Convention Center
    San Diego, California, United States
    6 - 10 August 2017
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    Policies

    On this page you will find:

    • Refund Policy
    • Audio, Video, Digital Recording Policy
    • Laser Pointer Safety
    • Information on Underage Persons on the Exhibition Floor
    • Unauthorized Solicitation Policy
    • Unsecured Items Policy

    Refund Policy
    There is a $40 service charge for processing refunds. Requests for registration including banquets must be received in writing by 11 August 2011. All registration fees will be forfeited at this time. Membership dues are not refundable. SPIE Digital Library subscriptions are not refundable.

    Audio, Video, Digital Recording Policy
    In the Meeting Rooms and Poster Sessions: For copyright reasons, recordings of any kind are strictly prohibited without prior written consent of the presenter in any conference session, short course or of posters presented. Each presenter being taped must file a signed written consent form. Individuals not complying with this policy will be asked to leave a given session and asked to surrender their film or recording media. Consent forms are available at the SPIE Speaker Check In Desk.

    In the Exhibition Hall: For security and courtesy reasons, photographing or videotaping individual booths and displays in the exhibit hall is allowed ONLY with explicit permission from on-site company representatives. Individuals not complying with this policy will be asked to surrender their film and to leave the exhibit hall.

    Laser Pointer Safety Information
    SPIE supplies tested and safety approved laser pointers for all conference meeting rooms, and for short course rooms if instructors request one. For safety reasons, SPIE requests that presenters use our provided laser pointers available in each meeting room.

    If using your personal laser pointer:

    • Please have it tested at your facility to make sure it has <5 mW power output. Laser pointers in Class II and IIIa (<5 mW) are eye safe if power output is correct - but don't automatically trust the labeling. Commercially available laser pointers, red or green (or any color), could be incorrectly labeled as to their wavelength and power output.

    • We require that you to come to the Audiovisual Desk onsite and test you pointer on our power meter. If the pointer fails the safe power level you may not use the pointer at the conference. You will be required to sign a waiver releasing SPIE of any liability for use of potentially non-safe laser pointers.

    • Use of a personal laser pointer at an SPIE event represents user's acceptance of liability for use of a non-SPIE supplied laser pointer device. Misuse of any laser pointer could lead to eye damage. In California, it is a criminal misdemeanor to shine a laser pointer at individuals "who perceive they are at risk."


    Underage Persons on Exhibition Floor

    For safety and insurance reasons, no persons under the age of 16 will be allowed in the exhibition area during move-in and move-out. During open exhibition hours, only children over the age of 12 accompanied by an adult will be allowed in the exhibition area.

    Unauthorized Solicitation

    Any manufacturer or supplier who is not an exhibitor and is observed to be soliciting business in the aisles, or in another company's booth, will be asked to leave immediately. Unauthorized solicitation in the Exhibition Hall is prohibited.

    Unsecured Items
    Personal belongings such as briefcases, backpacks, coats, book bags, etc. should not be left unattended in meeting rooms or public areas.  These items will be subject to removal by security upon discovery.

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    Important Author Dates

    Abstracts Due
    23 January 2017

    Acceptance Notification
    Sent to Contact Author

    3 April 2017

    Manuscripts Due
    10 July 2017


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