The Moscone Center
    San Francisco, California, United States
    28 January - 2 February 2017
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    Policies + Information

    On this page:
     • Onsite Registration Hours / Badge Pick-Up
     • Pricing and Refund Information
     • Course and Workshop Registration
     • Exhibition Registration
     • Press Registration
     • SPIE Member, SPIE Student Member + Student Pricing
     • Add Digital Library Subscription
     • Conference Proceedings
     • Audio, Video, Digital Recording Policy
     • Laser Pointer Safety Information/Policy
     • Underage Persons on Exhibition Floor Policy
     • Unauthorized Solicitation Policy
     • Unsecured Items Policy

    Onsite Registration Hours / Badge Pick-Up
    San Francisco Moscone Convention Center, North Lobby

    Saturday     21 January 7:00 am to 5:00 pm
    Sunday       22 January 7:15 am to 5:00 pm
    Monday       23 January 7:15 am to 5:00 pm
    Tuesday      24 January 7:30 am to 5:00 pm
    Wednesday  25 January 7:30 am to 5:00 pm
    Thursday     26 January 7:30 am to 4:00 pm

    Pricing and Refund Information:

     • Prices increase by $100 USD after 6 January 2012.
     • For those registering by fax or mail after 6 January 2012, please add the appropriate additional fees to your total. The online form will automatically display the increased pricing.
     • There is a $40 service charge for processing refunds. Requests for preregistration or reception ticket refunds must be received by 12 January 2012. All registration fees will be forfeited after this date.
     • Membership dues, reception tickets, and SPIE Digital Library subscriptions are not refundable.

    Course and Workshop Registration:

     • Courses and workshops are priced separately. Course only registration includes your selected course(s), course notes, coffee breaks, and admittance to the exhibition. Course prices include applicable taxes.
     • Prices increase $50 USD after 6 January 2012.

    Exhibition Registration:

     • Your conference or course registration fee gives you free access to two Exhibitions (Photonics West and BiOS Expo).
     • Exhibition-Only visitor registration is complimentary.
     • Visitors of the exhibition are encouraged to register prior to the meeting so that a badge will be waiting for you.

    Press Registration:

     • Media/Press - For credentialed press and media representatives, please email contact information, title and organization to media@spie.org

    SPIE Member, SPIE Student Member + Student Pricing:

     • SPIE members receive discounts off conference and course registration fees. This discount will be applied at the time of registration.
     • Student Members receive additional benefits, such as a 50% discount on all courses offered at conferences.
     • Student registration rates are only available to undergraduate and graduate students who are enrolled full time and have not yet received their Ph.D. Post-docs may not register as students.
     • A student ID number or proof of student status is required with your registration.

    Add Digital Library subscription:

     • Your paper will be published in the SPIE Digital Library
     • Choose an SPIE Digital Library subscription with your registration
     • Get more information on the SPIE Digital Library website

    Conference Proceedings:

     • Proceedings (printed or CD) are shipped within 8 weeks after the conference. Tax and shipping costs are part of the registration fee.
     • You can order additional conference proceedings by contacting SPIE Customer Service at customerservice@spie.org.
     • Proceedings and CD's purchased separately do not include shipping or taxes, please see details on the registration form.

    Audio, Video, Digital Recording Policy
    In the Meeting Rooms and Poster Sessions: For copyright reasons, recordings of any kind are strictly prohibited without prior written consent of the presenter in any conference session, short course or of posters presented. Each presenter being taped must file a signed written consent form. Individuals not complying with this policy will be asked to leave a given session and asked to surrender their film or recording media. Consent forms are available at the SPIE Speaker Check In Desk.

    In the Exhibition Hall: For security and courtesy reasons, photographing or videotaping individual booths and displays in the exhibit hall is allowed ONLY with explicit permission from on-site company representatives. Individuals not complying with this policy will be asked to surrender their film and to leave the exhibit hall.


    Laser Pointer Safety Information/Policy
    SPIE supplies tested and safety approved laser pointers for all conference meeting rooms, and for short course rooms if instructors request one. For safety reasons, SPIE requests that presenters use our provided laser pointers available in each meeting room.

    If using your personal laser pointer:

    • Please have it tested at your facility to make sure it has <5 mW power output. Laser pointers in Class II and IIIa (<5 mW) are eye safe if power output is correct - but don't automatically trust the labeling. Commercially available laser pointers, red or green (or any color), could be incorrectly labeled as to their wavelength and power output.

    • We require that you to come to the Audiovisual Desk onsite and test you pointer on our power meter. If the pointer fails the safe power level you may not use the pointer at the conference. You will be required to sign a waiver releasing SPIE of any liability for use of potentially non-safe laser pointers.

    • Use of a personal laser pointer at an SPIE event represents user's acceptance of liability for use of a non-SPIE supplied laser pointer device. Misuse of any laser pointer could lead to eye damage. In California, it is a criminal misdemeanor to shine a laser pointer at individuals "who perceive they are at risk."



    Underage Persons on Exhibition Floor Policy
    For safety and insurance reasons, no persons under the age of 16 will be allowed in the exhibition area during move-in and move-out. During open exhibition hours, only children over the age of 12 accompanied by an adult will be allowed in the exhibition area.


    Unauthorized Solicitation Policy
    Any manufacturer or supplier who is not an exhibitor and is observed to be soliciting business in the aisles, or in another company's booth, will be asked to leave immediately. Unauthorized solicitation in the Exhibition Hall is prohibited.


    Unsecured Items Policy
    Personal belongings such as briefcases, backpacks, coats, book bags, etc. should not be left unattended in meeting rooms or public areas.  These items will be subject to removal by security upon discovery.

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