• Conferences & Exhibitions Calendar
Print PageEmail Page

Conference Abstract and Manuscript Review

The SPIE submission and review system allows you to quickly and easily view and review abstracts and manuscripts submitted to your conference. Conference chairs can monitor and review submissions in real time via SPIE.org, which also helps to determine who still needs to submit.

Access the Review System
View the User Guide for SPIE Submission Review System for instructions on how to access and review submissions.

GUIDELINES FOR REVIEWING ABSTRACT SUBMISSIONS

Chairs are responsible for reviewing all abstracts submitted to the conference. You can enlist the help of your program committee in this process. If you are assigning reviewers:

  • Notify reviewers about their assignments, review criteria, and deadline (build in enough time to create the advance program)
  • Abstracts are accessible to assigned reviewers through http://spie.org/myaccount
  • See User Guide for SPIE Submission Review System for instructions on how to assign and notify reviewers).
  • NOTE: reviewers can only see submissions assigned to them.

The goal of the abstract review is to assess whether the abstract:

  • is technically sound
  • contains new, original research content or scientific concepts
  • is non-commercial in nature
  • includes sufficient technical data and description to explain results and support conclusions.

Keep in mind:

  • Reject any paper of poor quality, or that does not meet content or presentation expectations
  • Refer submissions to other conferences if you think they would fit better elsewhere.

 

GUIDELINES FOR ASSESSING MANUSCRIPT SUBMISSIONS

Chairs also act as Proceedings Editors and work with their designated SPIE Staff Proceedings Coordinator to collect all delinquent manuscripts and resolve any publication issues.

  • An SPIE Staff Proceedings Coordinator will be assigned to your conference once volume numbers are assigned and authors are notified of acceptance.
  • Conference chairs are expected to make certain that each manuscript is reviewed by one or more committee members, a session chair, or by her/himself.
  • Notify reviewers about their assignments, review criteria, and deadline.
  • Manuscripts are accessible to assigned reviewers through http://spie.org/myaccount
  • See User Guide for SPIE Submission Review System for instructions on how to assign and notify reviewers).
  • NOTE: reviewers can only see submissions assigned to them.

Proceedings of SPIE provide rapid reporting on ideas, techniques, and results of current research. Papers may be status reports of work in progress or descriptions of completed research.

The goal of proceedings manuscript review is to assess whether the manuscript:

  • is technically sound
  • contains new, original research content or scientific concepts
  • is non-commercial in nature
  • includes sufficient technical data and description to explain results and support conclusions.

In addition, manuscripts approved for publication must:

  • include adequate and appropriate references
  • be written clearly, with all text and figures readily understandable (allowance is made for authors for whom English is a second language, provided the paper is comprehensible).

Keep in mind:

  • Many manuscripts are acceptable for publication as submitted.
  • Reviewers do not need to address formatting errors, as SPIE will assess these aspects.
  • Privileged information or ideas obtained through access to conference abstracts and manuscripts prior to presentation or publication for the purpose of conference organization or peer review must be kept confidential and must not be used for competitive gain.


Onsite Volume Manuscripts Due from Authors

  • Manuscripts are due 10 weeks before the meeting, for those Proceedings Volumes that will be made available at the meeting.
  • The manuscript reviews must be completed by 8 weeks before the meeting.

Post-Meeting Volume Manuscripts Due from Authors

  • Manuscripts are due 4 weeks before the meeting for Proceedings volumes that will be shipped 4-6 weeks after the meeting.
  • The manuscript review period is 4 weeks prior to the meeting until 2 weeks after the meeting.

 
If you, or any of your committee members, run into difficulties with the SPIE Review System, please direct them to the assigned Program Coordinator for assistance.