Rochester Riverside Convention Center
    Rochester, New York, United States
    16 - 19 October 2017
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    Policies

    On this page you will find:

    REFUND POLICY
    There is a $40 service charge for processing refunds. A letter requesting the refund should state the preregistrant's name and to whom the check should be made payable. Requests for preregistration or refunds must be received no later than 4 pm PST 28 April 2011 to be honored. Membership dues are not refundable. SPIE Digital Library subscriptions are not refundable.

    AUDIO, VIDEO, DIGITAL RECORDING POLICY
    In the Meeting Rooms and Poster Sessions: For copyright reasons, recordings of any kind are strictly prohibited without prior written consent of the presenter in any conference session, short course or of posters presented. Each presenter being taped must file a signed written consent form. Individuals not complying with this policy will be asked to leave a given session and asked to surrender their film or recording media. Consent forms are available at the SPIE Registration Desk.

    In the Exhibition Hall: For security and courtesy reasons, photographing or videotaping individual booths and displays in the exhibit hall is allowed ONLY with explicit permission from on-site company representatives. Individuals not complying with this policy will be asked to surrender their film and to leave the exhibit hall.

    LASER POINTER SAFETY INFORMATION
    SPIE supplies tested and safety approved laser pointers for all conference meeting rooms, and for short course rooms if instructors request one. For safety reasons, SPIE requests that presenters use our provided laser pointers available in each meeting room.

    If using your personal laser pointer:

    • Please have it tested at your facility to make sure it has <5 mW power output. Laser pointers in Class II and IIIa (<5 mW) are eye safe if power output is correct - but don't automatically trust the labeling. Commercially available laser pointers, red or green (or any color), could be incorrectly labeled as to their wavelength and power output.

    • Use of a personal laser pointer at an SPIE event represents user's acceptance of liability for use of a non-SPIE supplied laser pointer device. Misuse of any laser pointer could lead to eye damage.


    UNDERAGE PERSONS ON EXHIBITION FLOOR
    For safety and insurance reasons, no persons under the age of 16 will be allowed in the exhibition area during move-in and move-out. During open exhibition hours, only children over the age of 12 accompanied by an adult will be allowed in the exhibition area.

    UNAUTHORIZED SOLICITATION
    Any manufacturer or supplier who is not an exhibitor and is observed to be soliciting business in the aisles, or in another company's booth, will be asked to leave immediately. Unauthorized solicitation in the Exhibition Hall is prohibited.

    UNSECURED ITEMS
    Personal belongings such as briefcases, backpacks, coats, book bags, etc. should not be left unattended in meeting rooms or public areas.  These items will be subject to removal by security upon discovery.

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    2017 Important Dates

    Call for Papers Opens
    16 January 2017

    Abstracts Due
    TBD

    Author Notification
    TBD


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