Clarion Congress Hotel
    Prague, Czech Republic
    15 - 18 April 2013
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    Visa Information and Invitation Requests

    Apply now for your Visa! 

    If you need a travel visa, begin the visa application process now! You need to allow a minimum of 6 weeks processing time. Advance travel planning and early visa application are important, since visa applications are subject to a greater degree of scrutiny than in the past. See links below for more information about Visa and passport requirements for travel to the Czech Republic.

    Nationals of all Western European countries can visit the Czech Republic without a visa; US, Canadian, and Australian passport holders can stay up to 90 days without a visa. For additional details and specific visa requirements, please contact the Czech Embassy in your country.

    To find out more about the Czech visa, please visit the web pages of the Ministry of Foreign Affairs of the Czech Republic:
    the following web page provides links to the actual application forms at: 

    Letters of Invitation

    FOR CONFERENCE CHAIRS, TECHNICAL COMMITTEE MEMBERS, AUTHORS, and EXHIBITORS: If you are listed as an author on a paper, as a participant in the program, or as an exhibitor, and you require an Official Invitation Letter for visa application purposes, please send your invitation letter request to

    You can fill out the interactive PDF form and by clicking on the "send" button on the form, it will be automatically attached to an email to

    Download the interactive Official Invitation Letter Request PDF Form.

    NOTE: We recommend that you secure your travel visa before registering for the conference as cancellations after the preregistration cutoff may result in a cancellation fee.

    Your invitation letter request must include the following information:

    • Participant's full name
    • Participant's address or the complete address of their institute
    • Participant's date of birth
    • Passport number and the country of issuance
    • Passport issue and expiry date
    • Duration of the stay in the Czech Republic
    • Accommodation information (name of the hotel, payment, arrival, departure)
    • Name and date of the symposiuim
    • Presentation title and presentation code

    Important Dates

    Abstracts Due
    24 October 2016

    Author Notification
    20 January 2017

    Manuscripts Due
    27 March 2017

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