DoubleTree Hilton Hotel
    Warsaw, Poland
    11 - 14 September 2017
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    Policies

    On this page you will find:

    Refund Policy
    There is a EU35 service charge for processing refunds. Requests for registration or banquet ticket refunds must be received no later than 16.00 hrs PST, 30 August 2010 to be honoured. All registration fees will be forfeit after this date. Membership dues are not refundable. SPIE Digital Library subscriptions are not refundable.

    Audio, Video, Digital Recording Policy
    In the Meeting Rooms and Poster Sessions: For copyright reasons, recordings of any kind are strictly prohibited without prior written consent of the presenter in any conference session, short course or of posters presented. Each presenter being taped must file a signed written consent form. Individuals not complying with this policy will be asked to leave a given session and asked to surrender their film or recording media. Consent forms are available at the SPIE Speaker Check In Desk.

    In the Exhibition Hall: For security and courtesy reasons, photographing or videotaping individual booths and displays in the exhibit hall is allowed ONLY with explicit permission from on-site company representatives. Individuals not complying with this policy will be asked to surrender their film and to leave the exhibit hall.

    Laser Pointer Safety Information
    SPIE supplies tested and safety approved laser pointers for all conference meeting rooms, and for short course rooms if instructors request one. For safety reasons, SPIE requests that presenters use our provided laser pointers available in each meeting room.

    If using your own laser pointer, have it tested at your facility to make sure it has <5 mW power output. Laser pointers in Class II and IIIa (<5 mW) are eye safe if power output is correct - but don't automatically trust the labeling. Commercially available laser pointers, red or green (or any color), could be incorrectly labelled as to their wavelength and power output.

    Use of a personal laser pointer at an SPIE event represents user's acceptance of liability for use of a non-SPIE supplied laser pointer device. Misuse of any laser pointer could lead to eye damage. In California, it is a criminal misdemeanour to shine a laser pointer at individuals "who perceive they are at risk."


    Underage Persons on Exhibition Floor

    For safety and insurance reasons, no persons under the age of 16 will be allowed in the exhibition area during move-in and move-out. During open exhibition hours, only children over the age of 12 accompanied by an adult will be allowed in the exhibition area.

    No Suitcasing Policy
    Suitcasing is the act of soliciting business in the aisles during the exhibition or in other public spaces, including another company's booth or a hotel lobby.
    Please note that while all meeting attendees are invited to the exhibition, any attendee who is observed to be soliciting business in the aisles or other public spaces, in another company's booth, or in violation of any portion of SPIE Exhibition Policy will be asked to leave immediately. Additional penalties may be applied. Please report any violations you may observe to show management.

    Unsecured Items
    Personal belongings such as briefcases, backpacks, coats, book bags, etc. should not be left unattended in meeting rooms or public areas.  These items will be subject to removal by security upon discovery.

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