Course Note Masters
SPIE requires a master copy of your course notes at least four weeks prior to your presentation. SPIE will duplicate your notes and will distribute them to course attendees in booklet form. Keep in mind that course notes for international meetings may require more preparation and shipping time.
These notes are not intended as a stand-alone text, but rather as a supplement to your instruction. Notes and materials submitted for reproduction should be the original documents, not copies. Do not include copies of faxed materials. Do not include graphs if they are in an accompanying textbook. Notes supplied digitally should be created with common presentation software; the most common formats are PowerPoint or Adobe PDF.
NOTE: If your presentation uses dark-colored backgrounds, please create a version with light backgrounds to submit for the print copy, as dark backgrounds do not duplicate clearly. If you submit notes featuring dark backgrounds, we will return the notes to you and request a new copy in the proper format.
If course notes have not been submitted to SPIE by two weeks prior to the course presentation, the instructor will assume the incremental cost of on-site course note reproduction. This cost will be deducted directly from your honorarium.
If you have taught at a previous SPIE meeting it is very likely we have a copy of your course note masters already in our archives. If you are not making any changes to your notes and would like to use the old copy please contact the Course Materials Coordinator with this request.
Required Course Notes Elements:
- Complete notes formatted for black and white duplication, black text on a white background. (Checked for correct spelling and grammar)
- Course title
- Instructor's name
- Page numbers
- Brief course outline
- Copies of all presentation view graphs with clarifying text
- Copies of all equations, checked for accuracy
Please ensure any special characters such as mathematical symbols have reproduced correctly - Bibliography
- Permissions if material is from other published sources
Limit the Size
Plan to limit your course notes to approximately 100 pages for a half-day course, approximately 200 pages for a full-day course, and approximately 400 pages for a two-day course. Keep in mind the time constraints on your presentation -- you may not be able to cover all intended content in the time allowed. You may include material for extracurricular reading.
Bind in Presentation Order
Assemble your notes in the order that you will present the information. Include clean originals of all view graphs to be discussed so that attendees will have a foundation for taking notes.
Formatting
Please review your notes carefully to make sure all of the text has reproduced correctly, and that the notes utilize a light-colored background.
Pay special attention to equations, as certain specialized characters (such as mathematical symbols) do not render properly using standard font sets.
Please contact Laura Sharik, Course Coordinator (lauras@spie.org) if you have any questions about this.
Copyright Issues
It is SPIE Policy that course content remains the property of the instructor and you may state that on your course materials.
Instructors must obtain permission of the copyright holder when reproducing complete articles or substantial portions of material from other published sources. This permission must be documented in writing and must accompany the course note master when supplied to SPIE. All materials included that are reproduced from other sources (i.e. from previously published work or the unpublished data from other researchers) must be given proper credit in the notes (author, title of publication, volume, publisher, year).
Sale of Course Notes
The last clause at the end of your Instructor Agreement provides you the opportunity to allow SPIE to sell any surplus copies of your course materials on-site after the conclusion of your course. We do not accept orders for the notes. This procedure is only in effect to recoup part of the cost of reproducing excess course materials. Thus, we do not have in place a policy for sharing of the revenues with the instructor should you decide to allow the sale. Please keep in mind that this is optional. SPIE will not sell your materials without your express permission. Also, if this is a multi-instructor course, all contracted instructors must assent to the sale of the materials.
Before the course:
After the course:
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