Chairs & Committees Members

Registration Fee

NOTE: Preregistration by 8 September is MANDATORY. On-site registration will not be available.

Registration Fee Policy and Registration Form

For security reasons, it is mandatory to register before 8 September 2008. The registration fee is $525 (US$) and $125 (US$) for students. Registrations received after 8 September, if accepted and security clearance granted, will be charged an additional $75 ($600 total). On-site registration will not be available. Registration can be completed on line soon at: SPIE.org/bd. It is mandatory that you include your passport number, birth date, birth place, and citizenship on the registration form.

Included in the registration fee are:

• Admission to all technical sessions
• Wine and Cheese Reception
• Refreshments breaks (lunches are not included)
• One copy of the book of abstracts, attendance list, and proceedings volume (not included with student registration).

Registration Fees

Author/Regular $525. (US$)

Student (Valid Student ID Card must be presented when picking up badge) $125 (US$)
(Student registration does not include a proceeding book.)


Authors needing a VISA to Attend
Individuals requiring Letter of Acceptance to obtain travel visas to attend are advised to submit their abstracts early. The organizing committee will review to determine acceptance. Once this is complete, you will receive an early notification regarding your submission.

Please apply for your vidas as soon as possible, and no later than 3 months before the meeting.

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Information for Program Committee Members

• Assist Conference Chairs in soliciting abstracts
• Participate in the presentation abstract and manuscript review processes
• Serve as Session Chair as requested by Conference Chairs
• See Information for Session Chairs
• Contact authors in the Sessions to confirm their attendance
• Conference Timeline
• View Conference Timeline and Due Dates

Print the MySPIE Technical Committee Review System Instructions

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Information for Session Chairs

Before the Conference:

• Please view the Advance Technical Program at for information about the session you are chairing.
• A copy of the author biographies will be sent to you.
• Contacting the presenters in your session(s) is a way of ensuring their attendance and commitment to the meeting.
• If biographies for authors in the session you are chairing are missing, please email the authors and request brief biographies so that you can properly introduce them before their presentation.
• Preregister for the meeting by 8 September 2008.

• Print the Onsite Instructions for Session Chairs

At the Conference:

• Check for any late program updates on the room sign outside of the meeting room.
• You will receive a Session Report Form from the Conference Chair to use in tracking changes in your session.
• Return the forms to the Registration Desk, the AV Desk, or the AV room monitor. It is very important that these forms are returned to SPIE for paper and publication records.

Chairing the Session:

• Introduce the session topic
• Introduce the speakers
• Maintain the program schedule
• Be prepared for the unexpected!

If you find a presenter has failed to attend:

• Note the no show on the Session Report form
• DO NOT move to the next paper. Attendees plan for the talks they want to hear based on the published schedule. Choose one of these options:
  • Fill in the *hole* with a standby paper (if there are no official standby authors for your session, make arrangements in advance to have one or two *no strings* [no manuscript] presenters on hand)
  • Open the floor to an extended Q&A session for speakers who have already presented
  • Have one or two controversial topics ready for discussion
  • Bring a topic on your laptop for presentation and/or discussion
  • Open the floor for discussion on any topic of interest to the audience
• Start the next talk at its published, scheduled time.

If you have any questions or need more information, please contact your technical programs coordinator, Buffy, at buffyf@spie.org.

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