Natcher Conference Center, NIH
    Bethesda, MD, United States
    8 - 11 September 2015
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    XN Poster Presentation Guidelines

    Congratulations on being accepted as a poster presenter! The poster session maximizes your opportunity to interact with Symposium participants.

    Please read the following guidelines and information before you begin to create your poster presentation. Give considerable thought to the design and presentation of your poster to make sure that it stands out as an attractive and informative presentation. You want to be certain that the 'reader' of the poster comes away with a clear understanding of your research.

    Poster Sessions

    Check the conference program for the exact date of your presentation.  Poster sessions are scheduled throughout the week.



    • Posters may be displayed beginning at 10:00 on Tuesday, 8-September in the Atrium
    • Display poster under your paper number
    • Display posters early to maximize viewing time
    • Authors must attend the Interactive Poster Session at the scheduled time to answer questions
    • Posters must be set up one-half hour before the Interactive Poster Session begins

    Display Area

    • 45 inches x 45 inches
    • Thumb tacks will be provided to hang your poster.


    • Posters presentations are hard-copy (paper/poster) format only
    • Posters must fit within the designated space listed above
    • The most successful and attractive posters are graphically-produced posters that highlight and summarize the main points, with the poster presenter filling in the details
    • The least effective poster format is a photocopy of the manuscript.

    Your poster presentation should include:

    • The paper title and all authors at the top of the poster
    • A brief introduction, goals, experimental detail, conclusions, and references (make sure this information is presented in a logical and clear sequence)
    • Explanations for graphs, pictures, and tables.

    Font Sizes (Minimum Recommendations)

    • Title: 48 point type
    • List of authors: 36 point type
    • Double-spaced text: 24 point type
    • The entire poster layout should be readable from six to ten feet away
    • Be careful in your use of colors, some people are red-green color blind and some colors do not stand out in contrast to others.

    New: QR Codes (optional)

    • SPIE is promoting the idea of QR Codes for authors to incorporate into their posters
    • This would allow you to add a 3D barcode readable by smartphones
    • The barcode can be designed to link the person viewing your poster to a related video, your website, or your contact information
    • Please use the following link to assist you with best practices and where you can begin:

    Read more about QR Codes here

    Poster Previews

    • Attendees will be encouraged to browse the posters during all breaks and lunch periods
    • Poster authors should prepare brief 1-3 minute presentations according to the conference instructions
    • Prepare one to three slides stored on a flash drive to preload on the conference room computer to facilitate author changes
    • Check in with session chair prior to the poster preview time to upload your slide

    Interactive Poster Session

    • A poster author or coauthor is required to stand by the poster during the scheduled interactive poster session to answer questions from attendees
    • It is your responsibility to remove your poster at the end of the session
    • Posters not removed will be considered unwanted and will be discarded

    Important Author Dates

    Author Acceptance Notification
    29 May 2015

    Summary Revisions Accepted Before
    6 July 2015

    Early Registration Discount Until
    18 August 2015





    Japan Science and Technology Agency


    National Institute of Standards and Technology