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The Moscone Center
San Francisco, California, United States
27 January - 1 February 2018
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Submission Guidelines

Conditions of Acceptance

Submit an Abstract and Summary Online

Review, Notification, and Program Placement Information

Information on the Proceedings of SPIE in the SPIE Digital Library Information


Conditions of Acceptance

By submitting an abstract, I agree to the following conditions:

An author or coauthor (including keynote, invited, oral, and poster presenters) will:

  • Register at the reduced author registration rate (current SPIE Members receive an additional discount on the registration fee).
  • Attend the meeting.
  • Make the presentation as scheduled in the program.
  • Submit a manuscript (6 pages minimum for LASE & OPTO; 4 pages minimum for BiOS; 20 pages maximum) for publication in the Proceedings of SPIE in the SPIE Digital Library.
  • Obtain funding for registration fees, travel, and accommodations, independent of SPIE, through their sponsoring organizations.
  • Ensure that all clearances, including government and company clearance, have been obtained to present and publish. If you are a DoD contractor in the USA, allow at least 60 days for clearance.

Submit an Abstract and Summary Online

  • If you have already chosen a conference to submit to, return to that conference and click the "Submit an abstract" link.
  • If you haven't yet chosen a conference to submit to, browse to locate a conference from one of the three areas (MOEMS-MEMS conferences can now be found in both BiOS and OPTO):

BiOS
LASE
OPTO

  • Once you choose a conference, click "Submit an abstract" from the conference call for papers.
  • Please submit a 250-word text abstract for technical review purposes that is suitable for publication. SPIE is authorized to circulate your abstract to conference committee members for review and selection purposes.
  • Please also submit a 100-word text summary suitable for early release. If accepted, this summary text will be published prior to the meeting in the online or printed programs promoting the conference.
  • To provide the research community with enhanced access to information presented at SPIE conferences, SPIE will record the audio plus screen content of oral presentations and, with author permission only, will publish the recordings on the SPIE Digital Library. When submitting an abstract, you will be asked to respond to the permission request.
  • Some conferences have additional requirements. Please check the individual call for papers to see if the conference you are submitting to requires a longer abstract, a supplemental file, etc.
  • Only original material should be submitted.
  • Abstracts should contain enough detail to clearly convey the approach and the results of the research.
  • Commercial papers, papers with no new research/development content, and papers where supporting data or a technical description cannot be given for proprietary reasons will not be accepted for presentation in this conference.
  • Please do not submit the same, or similar, abstracts to multiple conferences.
  • SPECIAL TOPICS HIGHLIGHTED IN PROGRAM
    If your submission is related to Translational Research, Brain, or 3D Printing, please indicate this when prompted during the abstract submission. If your paper is accepted, and you have indicated interest in Translational Research, Brain, or 3D Printing, the contact author will be emailed after we publish the program, and invited to submit a 1-2 page summary explaining how their research is related to that special topic.
    • TRANSLATIONAL RESEARCH: If your research is connected with improvements in healthcare related to cancer, heart disease, or neurological disease, enter "TRANSLATIONAL" when prompted during the abstract submission wizard. If your paper is accepted, SPIE will contact you to request a 1-2 page summary explaining how your research is "translational." If your paper is chosen by the selection committee, your presentation will be cross-listed in the SPIE Translational Research Virtual Program, and you will be eligible to win an SPIE Translational Research Best Paper Award.
    • BRAIN: If your research includes content related to the development of innovative technologies that will increase our understanding of brain function, enter "BRAIN" when prompted during the abstract submission wizard. If your paper is accepted, SPIE may contact you to collect a 1-2 page summary explaining how your research is related. If your paper is selected by the selection committee, your presentation will be cross-listed in the SPIE Brain Virtual Program.
    • 3D PRINTING: If your research is connected with 3D printing, manufacturing, or fabrication, enter "3D" when prompted during the abstract submission wizard. If your paper is accepted, SPIE will contact you to collect a 1-2 page summary explaining how your work can be used for an application area or can improve on current understandings. If your paper is selected by the 3D Printing committee, your presentation will be cross-listed in the SPIE Applications of 3D Printing Virtual Program and you will be eligible to win an SPIE Applications of 3D Printing Award.

Review, Notification, and Program Placement Information

  • To ensure a high-quality conference, all submissions will be assessed by the Conference Chair/Editor for technical merit and suitability of content.
  • Conference Chair/Editors reserve the right to reject for presentation any paper that does not meet content or presentation expectations.
  • The contact author will receive notification of acceptance and presentation details by e-mail the week of 25 September 2017.
  • Final placement in an oral or poster session is subject to the Chairs' discretion.

Information on the Proceedings of SPIE in the SPIE Digital Library

  • Manuscript instructions are available at http://spie.org/manuscripts
  • All authors (oral, poster, keynote, and invited) are expected to submit a manuscript containing at least 6 pages for LASE & OPTO, and at least 4 pages for BiOS.
  • Conference Chair/Editors may require manuscript revision before approving publication and reserve the right to reject for publication any paper that does not meet acceptable standards for a scientific publication.
  • Conference Chair/Editors' decisions on whether to allow publication of a manuscript is final.
  • Authors must be authorized to transfer copyright of the manuscript to SPIE, or provide a suitable publication license.
  • Only papers presented at the conference and received according to publication guidelines and timelines will be published in the conference Proceedings of SPIE in the SPIE Digital Library.
  • SPIE partners with relevant scientific databases to enable researchers to find the papers in the Proceedings of SPIE easily. The databases that abstract and index these papers include Astrophysical Data System (ADS), Chemical Abstracts (relevant content), Ei Compendex, CrossRef, Current Contents, DeepDyve, Google Scholar, Inspec, Portico, Scopus, SPIN, and Web of Science Conference Proceedings Citation Index.

Important Dates

Abstracts Due
17 July 2017

Author Notification
25 September 2017

Manuscripts Due
See individual conferences


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