• Photonics Europe
    Invitation
    Conferences
    Best Student Paper Awards
    Exhibition
    Photonics Innovation Village
    European Projects/Networks
    For Authors / Presenters
    Abstract Submission Guidelines
    For Exhibitors
Palais de la Musique et des Congrès
Strasbourg, France
29 March - 2 April 2020
Search Open Calls:    go
Print PageEmail Page

Abstract Submission Guidelines for Authors and Presenters

Abstract submission guidelines for SPIE Photonics Europe

Present your research at SPIE Photonics Europe 2020
Follow these instructions to develop a successful abstract and accompanying manuscript for the conference and for publication in the Proceedings of SPIE in the SPIE Digital Library.

Abstracts due
25 September 2019

Acceptance notification
6 January 2020

Manuscripts due
26 February 2020

How to submit an abstract

Browse the conference programme and select conference(s) that most closely match the topics of the work you wish to present. Important: each abstract may be submitted to one conference only.
Go to the conferences page (link below), choose a conference, and then click "Submit an Abstract" from within that conference, and you'll be prompted to sign in to your spie.org account to complete the submission wizard.
 Submit an Abstract  › 
                  

What you will need to submit

A completed electronic submission should include the following:

Title
Author(s) information
500-word abstract for technical review
300-word summary for the program
2- to 3-page extended summary for technical review (select conferences; if summaries are required, this is indicated in the individual conference Call for Papers)
Keywords used in search for your paper (optional)
Your decision on publishing your presentation recording to the SPIE Digital Library (slide capture and audio)
Some conferences may indicate additional requirements in the Call for Papers (for example: instructions for competing for awards)

Note: Only original material should be submitted. Commercial papers, papers with no new research/development content, and papers with proprietary restrictions will not be accepted for presentation. 

Submission agreement

Presenting authors, including keynote, invited, oral, and poster presenters, agree to the following conditions by submitting an abstract. An author or coauthor will:

Register and attend the meeting.
Present as scheduled.
Publish a 6- to 20-page manuscript in Proceedings of SPIE in the SPIE Digital Library.
Obtain funding for registration fees, travel, and accommodations, independent of SPIE, through their sponsoring
organizations.
Ensure that all clearances, including government and company clearance, have been obtained to present and publish. If you are a DoD contractor in the USA, allow at least 60 days for clearance.

Important dates

Abstracts Submission Deadline 25 September 2019
Acceptance Notification sent to Contact Author 6 January 2020
Manuscripts Due 26 February 2020

Review and programme placement

To ensure a high-quality conference, all submissions will be assessed by the Conference Chair/Editor for technical merit and suitability of content.
Conference Chairs/Editors reserve the right to reject for presentation any paper that does not meet content or presentation expectations.
Final placement in an oral or poster session is subject to Chair discretion.

Publication of Proceedings in the SPIE Digital Library

Conference Chairs/Editors may require manuscript revision before approving publication and reserve the right to reject for publication any paper that does not meet acceptable standards for a scientific publication.
Conference Chair/Editor decisions on whether to allow publication of a manuscript are final.
Authors must be authorized to transfer copyright of the manuscript to SPIE, or provide a suitable publication license.

Only papers presented at the conference and received according to publication guidelines and timelines will be published in the conference Proceedings of SPIE in the SPIE Digital Library.
Oral presentations are recorded, and the slides are synced with the presenter's audio. Only those with author permission will be published in the SPIE Digital Library.

SPIE partners with relevant scientific databases to enable researchers to find the papers in the Proceedings of SPIE easily. The databases that abstract and index these papers include Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science Conference Proceedings Citation Index.

More publication information available on the SPIE Digital Library.

Contact information

For questions about your presentation, submitting an abstract post-deadline, or the meeting, contact Alex Pulchart Rusova, your Conference Programme Coordinator.

For questions about your manuscript, contact AuthorHelp@spie.org.