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Hangzhou International Expo Center
Hangzhou, China
20 - 23 October 2019
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Abstract Submission Guidelines for Authors and Presenters

Submission Guidelines for SPIE/COS Photonics Asia

Present your research at SPIE/COS Photonics Asia
Follow these instructions to develop a successful abstract and accompanying manuscript for the conference and for publication in the Proceedings of SPIE in the SPIE Digital Library.

Author Notification
8 July 2019

Manuscript Due
25 September 2019

How to submit a post-deadline abstract

Browse the conference descriptions by clicking on the PDF below to see the list of conference topics. 
Select ONE conference that most closely matches the topics of your abstract, and make a note of that conference number. You may submit more than one post-deadline abstract, but submit each abstract only once.


Sign in to the SPIE Photonics Asia Post-Deadline Submission Portal.
When prompted, enter the number of the conference to which you want to submit.
Post-deadline abstracts will be considered up until the meeting; placement and notification vary by conference.
Please Note: Submissions imply the intent of at least one author to register, attend the conference, present the paper as scheduled, and submit a full-length manuscript for publication in the conference proceedings.
Call for Papers PDF  ›
               Call for Papers PDF

What you will need to submit

A completed electronic submission is required and should include the following:

Title
Author(s)' information
250-word abstract for technical review
100-word text summary for the program
Keywords used in search for your paper (optional)

Note: Only original material should be submitted. Commercial papers, papers with no new research/development content, and papers with proprietary restrictions will not be accepted for presentation.

Submission agreement

Presenting authors, including keynote, invited, oral, and poster presenters, agree to the following conditions by submitting an abstract. An author or coauthor will:

Register and attend the meeting.
Present as scheduled.
Submit a manuscript (6-page minimum) for publication in the Proceedings of SPIE in the SPIE Digital Library.
Obtain funding for registration fees, travel, and accommodations, independent of SPIE, through their sponsoring
organizations.
Ensure that all clearances, including government and company clearance, have been obtained to present and publish. If you are a DoD contractor in the USA, allow at least 60 days for clearance.

Important dates

Abstracts due 22 May 2019
Author notification (by email) of acceptance and presentation details 8 July 2019
Manuscripts due 25 September 2019

Review and program placement

To ensure a high-quality conference, all submissions will be assessed by the Conference Chair/Editor for technical merit and suitability of content.
Conference Chair/Editors reserve the right to reject for presentation any paper that does not meet content or presentation expectations.
Final placement in an oral or poster session is subject to Chair discretion.

Publication of Proceedings in the SPIE Digital Library

Conference Chairs/Editors may require manuscript revision before approving publication and reserve the right to reject for publication any paper that does not meet acceptable standards for a scientific publication.
Conference Chair/Editor decisions on whether to allow publication of a manuscript are final.
Authors must be authorized to transfer copyright of the manuscript to SPIE, or they must provide a suitable publication license.

Only papers presented at the conference and received according to publication guidelines and timelines will be published in the conference Proceedings of SPIE in the SPIE Digital Library.

SPIE partners with relevant scientific databases to enable researchers to find the papers in the Proceedings of SPIE easily. The databases that abstract and index these papers include Astrophysical Data System (ADS), Ei Compendex, CrossRef, Google Scholar, Inspec, Scopus, and Web of Science Conference Proceedings Citation Index.

More publication information available on the SPIE Digital Library.

Contact information

For questions about submitting an abstract post-deadline, your manuscript, or the meeting, contact your Program Coordinator, Matt Novak MattN@spie.org