Please read the following guidelines and information before you begin to create your oral presentation. When followed, the information provided will facilitate the successful delivery of your oral presentation. Give considerable thought to the design and preparation of your presentation so that it is effective and informative.
AV Equipment in the Meeting Room
Each meeting room will be equipped with the following Audiovisual Equipment:
- Screen and LCD Projector
- PC-Based Computer workstation with CD-R Drive and USB Connection
- Monitor, Keyboard, and Wired Mouse
- Sound connection from the Computer workstation
- VGA Cable for presenting with your own Laptop, iPad, or Smartphone device
- VGA Switch to switch between the Meeting Room Computer and your device
- 1/8" mini jack headphone-style audio cable for broadcasting your device's sound.
Presenting using the Meeting Room Computer
Using a USB Mass Storage Device (Flash Drive):
- Connect your USB Device to the USB cable located at the presentation counter.
- Open the folder displaying your USB.
- Copy your file(s) to the appropriate folder by clicking and dragging the file(s).
Using a CD-ROM:
- Insert your CD-ROM into the tower.
- Open the folder displaying your CD-ROM.
- Either Run your presentation directly from the CD-ROM or copy it to the desktop by clicking and dragging the file(s)
Please arrive before the conference begins in the morning, at a coffee break, or at lunch break prior to your scheduled presentation to upload your presentation to the workstation in your meeting room on the day of your presentation. Presentations will be deleted from the meeting room workstations at the end of each day as a security measure.
To quickly identify your presentation on the meeting room workstation and to prevent confusion onsite please name your presentation with:
- Your SPIE assigned paper number (such as 6480-12)
- Given name, family name
- For example: SPIE 6480-12 Franc Schurer
Presenting using your laptop, iPad, Smartphone, or other External Device
Using your laptop:
- Connect your laptop to one of the VGA cables located at the presentation counter
- The chair will switch the VGA switch to display your computer on the screen
- Connect your power supply to the power bar located at the presentation counter
- Make sure you bring the proper power adapter if you are arriving from outside Australia.
- The electrical current in Australia is 240/250 volts AC 50Hz. The Australian 3-pin power outlet is different from many countries including Asia, so some visitors may need an adaptor socket. If your appliances are 100V, check if there is a 110/240V switch. If not, you will also need a voltage converter. Universal outlets for 240V or 100V shavers are found in most leading hotels.
- Connect your headphone jack or audio-out port to the 1/8" Mini-plug located at the presentation counter
- If you are presenting with a Mac please make certain you have the proper VGA adapter.
Using an iPad, Smartphone, or other External Device:
- Make certain you have the appropriate adapter to connect to the VGA cable located at the presentation counter
- Make sure the application you wish to present is open and running on your external device
- The chair will switch the VGA switch to display your external device on the screen
- Connect your headphone jack or audio-out port to the 1/8" Mini-plug located at the presentation counter.
SPIE Meeting Policies & Your Security
Photography and Audio or Video Capturing
Due to copyright restrictions, strictly no recordings of any kind are permitted without prior written consent of the presenter in any conference session, short course or posters session. Consent forms are available at the SPIE Speaker Check-In Desk and anyone wishing to record must have a written consent form signed and filed for each presenter being recorded. Individuals not complying with this policy will be asked to leave a given session and asked to surrender their film or recording media.
Personal belongings such as briefcases, backpacks, coats, book bags, etc. should not be left unattended in meeting rooms or public areas.
These items will be subject to removal by security upon discovery.