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    Exhibitor Logistics
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Gaylord Palms Resort & Convention Center
Orlando, Florida, United States
15 - 19 April 2018
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Exhibitor Logistics

Exhibitor Logistics provides you with current information for your successful exhibition planning. We recommend that you bookmark this page.

Exhibitor Action Items
Exhibitor Dashboard
(SPIE login required)
Manage your company's promotional listings. Deadline to submit copy for the printed Exhibition Guide is February 2018. See the Tutorial for instructions.

Event Specific (SPIE.DCS) listing:
Appears online in the event exhibitor list and in the printed Exhibition Guide.

Exhibitor Directory listing:
A searchable online listing of all current SPIE exhibitors offering 11 months of post exhibition promotions.

Exhibitor Manual
(Arata login required Links to External Site)

Order booth furnishings, services, shipping information and more.
Available Nov. 2017

Register Exhibition Staff Register and pick up your badges onsite. Available Dec. 2017
Housing Reservations Discounted rates offered when booking within the SPIE hotel block. Available Dec. 2017
Visa Invitation Letter Request If your exhibition staff will need an invitation letter to obtain a travel Visa, apply now.

Promote Your Company's Presence
Download e-postcard


Customizable. Copy/Paste into Word and send to your customers.
Available Dec. 2017
Request Preshow Postcards Promote your presence with printed postcards to send to your own customer database.
Available Dec. 2017
Download Event Logo Utilize the event logo in your exhibit promotions.

Exhibitor Product Demonstrations Give a live demonstration onsite. Price is $100.  Sign up in your Exhibitor Dashboard. Minimum of 5 demos required.


Reach thousands of people and organizations through print and online advertising.


Maximize your visibility and reach your targeted audience.


Gaylord Palms Resort and Convention Center
Exhibition Halls B-F
Orlando, Florida, USA

Exhibition Dates and Hours
Tuesday 17 April 10:00 am to 6:00 pm (5 to 6 pm - Evening at the Expo)
Wednesday 18 April 10:00 am to 5:00 pm (10 am to 1 pm - Exhibit-Only Time)
Thursday 19 April 10:00 am to 2:00 pm
Exhibition Management
Michele Bennett, CEM (micheleb@spie.org

Sara Burns, CEM (sarab@spie.org

Official Contractors - See the complete list
Warning: Exercise due diligence when approached by vendors not endorsed by SPIE.
Service Contractor
Arata Expositions, Inc
+1 301 921 0800

Audio Visual
Projection Presentation Services
+1 415 974 4077

Lead Retrieval
Convention Data Services
+1 800 746 9734

Get the SPIE App Now

Download your free Conference and Exhibition App (iPhone and Android)

Download the free Conference and Exhibition App for iOS or Android.

Helpful Links and Information

Pay Your Invoice

Exhibitor List - coming soon

Floor Plan - coming soon

Exhibitor Rules and Regulations

Archived Exhibition Updates - coming soon

Get Connected with Industry and Events

Twitter Logo

#SPIEDCS to connect with attendees and the press.
 @SPIEtweets: Optics and photonics research and industry news.
 @SPIEevents: SPIE exhibitors and the press.