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    Manuscript Policies and Review Information

    SPIE conferences provide an opportunity for presentation of reports on current research resulting in rapidly published proceedings that accurately reflect those presentations. Papers are published online in the SPIE Digital Library. Find information below on:

    Indexing

    SPIE partners with relevant scientific databases to enable researchers to find the papers in the Proceedings of SPIE easily. The databases that abstract and index these papers include Astrophysical Data System (ADS), Chemical Abstracts (relevant content), Ei Compendex, CrossRef, Current Contents, DeepDyve, Google Scholar, Inspec, Portico, Scopus, SPIN, and Web of Science Conference Proceedings Citation Index.

    Manuscript Requirements

    All authors of oral or poster papers are expected to submit manuscripts containing original, previously unpublished work, in accordance with their specific conference deadlines.

    Manuscripts must be:

    • A minimum of 6 (six) single-sided pages (maximum of 20 pages), single-spaced, formatted to SPIE Specifications. (Length requirements may vary slightly for some meetings, so please check specific meeting Author/Presenter pages.)
    • Written in English, with clearly understandable text and figures
    • Technically sound, with sufficient data to explain results and support conclusions
    • Received by the manuscript due date
    • Not acceptable: short summaries, viewgraphs, or abstracts; overtly commercial content.

    Late Manuscripts

    Much of the value of the Proceedings depends on timely publication and distribution. To ensure timely publication in the SPIE Digital Library, manuscripts should be submitted through the SPIE Submission System by the announced due date.

    Attendance and Presentation

    Authors are expected to attend the meeting and present their papers. Papers not presented at the meeting will not be published in the Proceedings, except in the case of exceptional circumstances at the discretion of SPIE and the Conference Chair/Editor. If unforeseeable circumstances prevent you from attending the meeting and keeping your commitment, please notify your SPIE staff Program Coordinator immediately, and arrange for a coauthor or colleague to make the presentation.

    Company or Government Clearance

    Company or government clearance must be final at the time of submittal. DOD contractors need to allow a minimum of 60 days for government clearance. Authors are required to warrant to SPIE in advance of publication of the Proceedings that all necessary permissions and clearances have been obtained, and that submitting authors are authorized to transfer copyright of the paper to SPIE for publication in the Proceedings.

    Withdrawals

    The Society views as unprofessional the arbitrary withdrawal of a paper once the author has made a commitment to prepare it, the paper has been accepted by the conference committee, and the presentation has been announced in the Advance Technical Program. The withdrawal of a paper after the Advance Technical Program is distributed jeopardizes not only the Society's credibility, but the author's professional reputation as well.

    Review Information

    Conference Chairs/Editors review papers for technical merit, suitability of content, and clarity. They may require manuscript revisions before approving publication, and reserve the right to reject for publication any paper that does not meet content or quality expectations or manuscript requirements. SPIE's decision whether to publish a manuscript is final.

    Proceedings of SPIE provide rapid reporting on ideas, techniques, and results of current research. Papers may be status reports of work in progress or descriptions of completed research. Many papers are acceptable as submitted. Reviewers are asked to verify whether the paper:

    • Is technically sound
    • Contains new, original research content or scientific concepts
    • Is non-commercial in nature
    • Includes sufficient technical data and description to explain results and support conclusions
    • Includes adequate and appropriate references
    • Is written clearly, with all text and figures readily understandable to the reader.

    Privileged information or ideas obtained through access to conference abstracts and manuscripts prior to presentation or publication for the purpose of conference organization or peer review must be kept confidential and must not be used for competitive gain.