• Astronomical Telescopes and Instrumentation
    Exhibition
    Sponsors
    Radio Astronomy
    For Authors and Presenters
    For Chairs and Committees
    For Exhibitors
Austin Convention Center
Austin, Texas, United States
10 - 15 June 2018
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Poster Presentation Guidelines

Congratulations on being accepted as a poster presenter! The poster session maximizes your opportunity to interact with Symposium participants.

Please read the following guidelines and information before you begin to create your poster presentation. Give considerable thought to the design and presentation of your poster to make sure that it stands out as an attractive and informative presentation. You want to be certain that the 'reader' of the poster comes away with a clear understanding of your research.

Poster Sessions

Check the conference program for the exact date of your presentation.  Poster sessions are scheduled throughout the week.

 

Set-up

  • Posters may be displayed beginning at 10:00 on the designated poster day
  • Display poster under your paper number
  • Display posters early to maximize viewing time
  • Authors must attend the Interactive Poster Session at the scheduled time to answer questions
  • Posters must be set up one-half hour before the Interactive Poster Session begins, or the poster will be considered a no-show and your manuscript will not be published.

Display Area

  • 095m x 095m (37 inches x 37 inches).
  • Push pins, velcro, or tape will be provided to hang your poster.

Format

  • Download poster template: 37 x 37 inches - NEW (optional)
  • Posters presentations are hard-copy (paper/poster) format only
  • Posters must fit within the designated space listed above
  • The most successful and attractive posters are graphically-produced posters that highlight and summarize the main points, with the poster presenter filling in the details
  • The least effective poster format is a photocopy of the manuscript.

Your poster presentation should include:

  • The paper title and all authors at the top of the poster
  • A brief introduction, goals, experimental detail, conclusions, and references (make sure this information is presented in a logical and clear sequence)
  • Explanations for graphs, pictures, and tables.

Font Sizes (Minimum Recommendations)

  • Title: 87 point type
  • List of authors: 48 point type
  • Double-spaced text: 32 point type
  • The entire poster layout should be readable from six to ten feet away
  • Be careful in your use of colors, some people are red-green color blind and some colors do not stand out in contrast to others.

New: QR Codes (optional)

  • SPIE is promoting the idea of QR Codes for authors to incorporate into their posters
  • This would allow you to add a 3D barcode readable by smartphones
  • The barcode can be designed to link the person viewing your poster to a related video, your website, or your contact information
  • Please use the following link to assist you with best practices and where you can begin:

http://searchenginewatch.com/article/2066777/Top-14-Things-Marketers-Need-to-Know-About-QR-Codes

Poster Previews

  • Conferences may allow time for poster previews within the conference schedule
  • Poster authors should prepare brief 1-3 minute presentations according to the conference instructions
  • Prepare one to three slides stored on a flash drive to preload on the conference room computer to facilitate author changes
  • Check in with session chair prior to the poster preview time to upload your slide

Interactive Poster Session

  • A poster author or coauthor is required to stand by the poster during the scheduled interactive poster session to answer questions from attendees
  • It is your responsibility to remove your poster at the end of the session
  • Posters not removed will be considered unwanted and will be discarded.

Publishing Your Poster to the SPIE Digital Library

  • An electronic copy of your poster (PDF format) will be published and available to attendees prior to and during the conference on the SPIE Digital Library.
  • Submissions are open for electronic posters through 10 June 2016. We are not able to accept electronic poster submissions after this date.
  • This is optional and is intended to provide additional exposure for your work.
  • Authors must still register for the event, present the poster as scheduled, and submit a manuscript to be published in the conference proceedings.

Electronic Poster Submission Instructions

Option 1: Use the SPIE 37 x 37 poster template

  • Download the SPIE poster template.
  • Update the template with your poster content, including your title and SPIE paper number. A bottom margin of 0.75 inches (1.905 centimeters) needs to be empty with no content.
  • In PowerPoint, confirm that the slide size orientation is set to portrait.
  • Print your file as an Adobe PDF. Choose the option to 'Scale to Fit Paper.'
  • Click on the Printer Properties link and confirm that the page size is letter or A4.
  • Print and save the PDF file.
  • Upload your file to the appropriate conference via the SPIE Submission System here: http://spie.org/poster-submissions-as16. Currently, our submission system will cut off any content within 0.75 inches (1.905 centimeters) of the bottom of the slide upon upload. SPIE is working on adapting to this new process for providing posters to our attendees and we appreciate your patience with us while we make these changes!
  • Enter your paper number in the Custom Tracking Number Field.
  • You do not need to add any of your coauthors on the Author page in the submission wizard.

Option 2: Use your own template

  • Update the template with your poster content, including the title and SPIE paper number. A bottom margin of 0.75 inches (1.905 centimeters) needs to be empty with no content.
    • Paper size and Margins
      • If you use a U.S.-standard page (8.5 x 11 in./21.59 x 27.94 cm), set margins to .875 in. (2.22 cm) left and right, 1.0 in. (2.54 cm) top and 1.25 in. (3.17 cm) bottom.
      • If you use an A4 page, set margins to 1.925 cm left and right, 2.54 cm top, and 4.94 cm bottom.
  • Confirm that the file orientation is portrait.
  • Convert to a Word or PDF file.
  • Upload your file to the appropriate conference via the SPIE Submission System here: http://spie.org/poster-submissions-as16. Currently, our submission system will cut off any content within 0.75 inches (1.905 centimeters) of the bottom of the document upon upload. SPIE is working on adapting to this new process for providing posters to our attendees and we appreciate your patience with us while we make these changes!
  • Enter your paper number in the Custom Tracking Number Field.
  • You do not need to add any of your coauthors on the Author page in the submission wizard.

Important Author Dates

Abstracts Due
14 December 2015

Acceptance Notification
Sent to Contact Author
26 February 2016

Manuscripts Due
30 May 2016


Browse the SPIE Digital Library for the Astronomical Instrumentation 2012 papers