• Asia-Pacific Remote Sensing
    Invitation from Chairs
    Special Events
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    For Chairs and Committees
Hilton Hawaiian Village
Honolulu, Hawaii, United States
24 - 26 September 2018
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Oral Presentation Guidelines

Please read the following guidelines and information to facilitate the successful delivery of your oral presentation. Give considerable thought to the design and preparation of your presentation so that it is effective and informative.


Please come to the Speaker Check-in Iolani I-II at the Hilton Hawaiian Village, a minimum of 24 hours in advance of your talk.

It benefits you to bring at least a preliminary version of your presentation as early as possible, so there will be time to fix any problems that might arise.  If necessary, you can replace it with an updated version within the time frame listed below. 

If you are attending the convention only for the day of your session, you should still come to the Speaker Check-in as early as possible to load your files onto the presentation server and check to see they are working properly on our systems. An audio/visual technician will be on duty to ensure a smooth transition between speakers in meeting rooms, to answer any equipment questions and to adjust lighting and sound levels to your requirements.

Upon arrival at the Speaker Check-in, a technician will check you in, upload your presentation if necessary and then assign you to a preview station where you will be able to review and edit your presentation, and see exactly how it will appear in your session room.  

Please make every effort to finalize your presentation for AM sessions by closing time the day prior and for PM Sessions by 11:30 am that day.  

Speaker Check-in personnel are not responsible for your devices, i.e. memory cards, disks, laptops, etc.  


Session room PC’s will be provided with the following configuration:

Processor: a minimum Core i7 2.93 GHz  
16 GB RAM  
1920 x 1080 at 24 bit color depth  
Microsoft Windows 10 Professional 
Microsoft Office 2016 Professional
Windows Media Player (Version 12)  
Flash Player (Latest Version)  
Acrobat Reader DC (Latest Version) 

All electronic files must be submitted in the Speaker Check-in using one of the formats listed below:

PowerPoint 2016 or earlier version  
Operating System: Media should be PC Formatted  
Video Playback: Windows Media Player; QuickTime  
PDF Reader: Adobe Acrobat 
Unix Users: Bring HTML Files or Adobe Acrobat

For best results, PowerPoint 2016 users should save their presentations in those versions’ native .pptx format, and not in the PowerPoint ’97-2003 format.

Be aware that embedded media clips are not saved as part of your PowerPoint presentation. The actual video or audio files need to be on the computer you will be presenting from.  You will need to supply those files along with your PowerPoint file either when you upload or in the Speaker Check-in.

*If your presentation contains any video or audio, please submit your files to the Speaker Check-in AT LEAST 24 hours in advance, due to additional processing time that may be required.

Even if you have submitted your presentation in advance, please plan to bring the latest version of your presentation to the meeting on one of the following media types as a safety backup for your talk.

USB Flash Drive or Hard Drive (any brand that does not require drivers)  
CD+-RW and DVD+-RW (not recommended)  
Memory Card (Memory Stick, MicroDrive, Secure Digital, Multimedia, Smart Media, Compact Flash)  

Audio-Visual Equipment in each workshop session room will include:

Minimum 4200 lumen LCD projector (1920 x 1080 screen resolution)  
Audio Direct Box for computer audio connection to the meeting room PA system  
Table Microphones  
Podium Microphone  
Projection Screen
Microphone Mixer 


Please review the ProjectionNET Style Guide for more information about preparing your presentation, helpful hints for designing and presenting your talk, and tips to avoid incompatibilities and minimize potential challenges onsite.

If you have other technical questions, please contact us at spie@projection.com and we will be happy to assist you.

Laser Pointer Safety 

SPIE requires use of a Class II or Class IIIa red laser pointer from a reliable and credible manufacturer:

  • SPIE Laser Pointers will be provided in all meeting rooms, and will be found at the presentation counter located near the front of the room
  • If you wish to use your own laser pointer you must have it tested at Speaker Check-in
  • Please be mindful when using any laser pointer device to keep it only pointed at the screen, and alert any persons standing or sitting anywhere near the pointers direction. In many states, it is a criminal misdemeanor to shine a laser pointer at individuals "who perceive they are at risk." Read further information about laser pointer safety.

SPIE Meeting Policies & Your Security 

Photography and Audio or Video Capturing

Due to copyright restrictions, strictly no recordings of any kind are permitted without prior written consent of the speaker in any conference session, short course or posters session. Consent forms are available at the SPIE Registration Desk and anyone wishing to record must have a written consent form signed and filed for each speaker being recorded. Individuals not complying with this policy will be asked to leave a given session and asked to surrender their film or recording media.

Unsecured Items

Personal belongings such as briefcases, backpacks, coats, book bags, etc. should not be left unattended in meeting rooms or public areas. These items will be subject to removal by security upon discovery.

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Important Dates

Abstracts Due:
14 March 2018

Author Notification:
21 May 2018

Manuscripts Due:
29 August 2018

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